Original job description
We are looking for an Accounts Payable Coordinator to support day-to-day payables operations in Etobicoke, Ontario. This position is ideal for someone who brings strong attention to detail, accuracy in financial recordkeeping, and the ability to manage a steady flow of invoices and payment activity. The successful candidate will help maintain organized accounts payable processes, reconcile vendor accounts, and contribute to timely, accurate financial administration.
Responsibilities:
• Review incoming invoices, assign the correct coding, and enter payment details accurately into company records.
• Process accounts payable transactions efficiently while ensuring supporting documentation is complete and properly matched.
• Reconcile vendor statements and internal records to identify discrepancies and resolve outstanding items promptly.
• Prepare and coordinate cheque runs and other scheduled payments in line with established deadlines.
• Maintain accurate data entry across accounts payable files, invoices, and related financial documents.
• Communicate with vendors and internal teams to respond to payment inquiries and clarify billing issues.
• Use Microsoft Excel to track payment activity, organize reconciliations, and support reporting needs.
• Assist with maintaining orderly financial documentation to support audits and month-end close activities.
• Minimum of 3 years of experience in accounts payable or a closely related accounting support role.
• Demonstrated ability to reconcile accounts and investigate invoice or payment discrepancies.
• Hands-on experience processing invoices, coding expenses, and managing cheque runs.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Excel for tracking, organizing, and reviewing financial information.
• Solid understanding of accounts payable procedures and financial documentation standards.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
