Original job description
We are looking for an Accounts Receivable Clerk to support day-to-day receivables operations in Ontario. This role focuses on maintaining accurate customer accounts, processing incoming payments, and helping ensure invoices and collections are handled efficiently. The ideal candidate brings strong attention to detail, sound judgement, and the ability to manage competing priorities in a fast-paced accounting environment.
Responsibilities:
• Prepare and issue customer invoices accurately and on schedule while confirming supporting details are complete.
• Apply incoming payments to the correct accounts and investigate any discrepancies to keep records current.
• Reconcile customer balances regularly and resolve variances through careful review of account activity.
• Follow up on overdue accounts in a thoughtful and detail-focused manner to support timely collection of outstanding receivables.
• Maintain organized billing and payment documentation to support reporting, audit readiness, and internal controls.
• Work closely with internal teams and external customers to address payment questions, remittance issues, and account concerns.
• Use accounting systems and spreadsheets to track receivables activity, monitor ageing, and produce accurate account information.
• Experience handling accounts receivable tasks, including invoicing, payment posting, and account follow-up.
• Demonstrated ability to perform account reconciliations and identify discrepancies with a high degree of accuracy.
• Knowledge of billing practices, cash application processes, and commercial collections procedures.
• Proficiency with Microsoft Excel for organizing data, reviewing transactions, and supporting reconciliations.
• Hands-on experience using accounting software such as QuickBooks and Sage Intacct.
• Strong written and verbal communication skills for interacting with customers and internal stakeholders.
• Excellent attention to detail, time management, and the ability to manage multiple priorities effectively.
