Full-time jobs in Vaughan, Ontario

Find full-time jobs in Vaughan, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Vaughan

Added 20 days ago
Lab Coordinator (term)
University of Toronto
Toronto, ON
Added 20 days ago
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CMiC
Toronto, ON
Added 20 days ago
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Toronto, ON
Added 20 days ago
Manager Statflo Strategy
Rogers Communications
Toronto, ON
Added 20 days ago
CNC Optical Technician (Weekend Shift)
L3Harris Technologies
Toronto, ON
Added 20 days ago
Oracle Fusion Redwood Functional Consultant
Zodiac Solutions, Inc
Toronto, ON
Added 20 days ago
Administrative Assistant
TDS Personnel
Toronto, ON
Added 20 days ago
Health And Safety Coordinator
Capital Joblink
Toronto, ON
Added 20 days ago
Guidewire Business Analyst
Zodiac Solutions, Inc
Markham, ON
Added 20 days ago
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Added 20 days ago
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Toronto, ON
Added 20 days ago
Entry-Level English Teacher
English 1
Toronto, ON
Added 20 days ago
Enterprise Architect
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Toronto, ON
Added 20 days ago
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Added 20 days ago
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Toronto, ON
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Toronto, ON
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Deloitte
Toronto, ON
Added 20 days ago
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Toronto, ON
Added 20 days ago
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Toronto, ON
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Toronto, ON
Added 20 days ago
Communications Specialist
Legislative Assembly of Ontario / Assemblée législative de l’Ontario
Toronto, ON
Added 20 days ago
Account Supervisor
Diamond
Toronto, ON
Added 20 days ago
Lot Attendant
Dilawri Group of Companies
Markham, ON
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Concord, ON
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Purchasing Manager
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Vaughan, ON

TDS Personnel

Administrative Assistant

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 14, 2026
Posted: Oct 15, 2026

Original job description

Our client, a non-profit professional services association requires an Administrative Assistant to join their team. As Administrative Assistant, Conferences, you will support a team of seven through accurate registration processing, responsive service and organized conference preparation. This role offers the opportunity to contribute to a collaborative team and develop experience in conference administration.

Key responsibilities

Registration and participant support

Process conference registrations and credit card payments in the member-database (iMIS) and assist with cancellations and refunds within assigned authority.
Monitor the Conferences inbox and respond promptly to registration and conference inquiries; refer questions to the appropriate team member when needed.
Answer and direct telephone calls, providing clear and professional service.

Conference preparation

Generate conference reports from iMIS, including registration rosters and name badge information.
Prepare documents, registration reports and materials for onsite use, checking accuracy and completeness.
Maintain detailed spreadsheets to track sponsors, speakers and related information.
Prepare and format conference documents and PowerPoint materials as required.

Departmental administration

Maintain electronic and physical filing systems, departmental inventory and conference supplies; order additional supplies as needed.
Coordinate administrative tasks and share relevant information with colleagues to support deadlines and daily operations.
Perform other administrative duties related to the conference department as assigned.

Qualifications

Secondary school diploma or equivalent, or an equivalent combination of education and relevant experience.
At least two years of experience in administration, event support or a combination of both.
Proficiency in Microsoft Outlook, Word, Excel and PowerPoint, including maintaining accurate spreadsheets and formatting documents and presentations.
Strong written and verbal communication skills and a professional approach to participant inquiries.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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More about this job

Responsibilities

Process conference registrations, payments, cancellations, and refunds, and respond to participant inquiries by email and phone. Prepare conference reports, registration materials, documents, and presentations, while maintaining departmental files, inventory, and supplies.

Requirements

Requires a secondary school diploma or equivalent, or a combination of education and relevant experience, and at least two years of experience in administration, event support, or both. Candidates should be proficient in Microsoft Outlook, Word, Excel, and PowerPoint, with strong communication skills and a professional approach to participant inquiries.

Skills

Conference Registration Processing
Payment Processing
Customer Service
Conference Administration
Report Generation
Spreadsheet Management
Document Formatting
PowerPoint
Microsoft Outlook
Microsoft Word
Microsoft Excel
Telephone Support
Filing Systems
Inventory Management
Written Communication
Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Conference Administration
Conference Registration
Participant Support
iMIS
Member Database
Credit Card Payments
Cancellations
Refunds
Conference Inquiries
Telephone Support
Registration Reports
Registration Rosters
Name Badges
Conference Preparation
Spreadsheets
Sponsor Tracking
Speaker Tracking
Document Formatting
PowerPoint Materials
Microsoft Outlook
Microsoft Word
Microsoft Excel
Filing Systems
Inventory Management
Conference Supplies
Event Support
Professional Services

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