Full-time jobs in Vaughan, Ontario

Find full-time jobs in Vaughan, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Vaughan

Added 9 mins ago
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Toronto, ON
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Toronto, ON
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Canada Immigration Consulting Ltd.

administrative assistant, legal

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 10.6 km from the city centre

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posted: May 13, 2026

Original job description

Overview

Languages

English

Education

Bachelor's degree

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

General law practice
RCMP

Responsibilities

Tasks

Coordinate the flow of information
Open and distribute regular and electronic incoming mail and other material
Schedule and confirm appointments
Maintain filing system
Record and prepare minutes of court sessions, meetings or conferences
Prepare financial statements and reports
Prepare and key in correspondence and legal documents
Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
Provide clients with information
Answer telephone and relay telephone calls and messages
Process money, cheques and credit/debit card payments
Greet customers
Process files and paperwork

Experience and specialization

Computer and technology knowledge

MS Word
MS Office
Electronic mail
MS Excel
MS PowerPoint
MS Windows
Adobe Acrobat Reader

Additional information

Security and safety

Criminal record check

Work conditions and physical capabilities

Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large caseload

Personal suitability

Accurate
Client focus
Dependability
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Organized
Reliability
Team player
Ability to multitask

Apply About employer

More about this job

Responsibilities

Coordinate information flow, manage incoming mail, schedule appointments, maintain filing systems, and prepare minutes, financial reports, correspondence, and legal documents. Support clients and visitors, handle calls and payments, and process files and paperwork while ensuring documents comply with legal procedures.

Requirements

The posting lists a bachelor's degree and 7 months to less than 1 year of experience. Candidates should be proficient with Microsoft Office applications, email, Windows, and Adobe Acrobat Reader, and demonstrate accuracy, organization, reliability, communication skills, client focus, and the ability to multitask under pressure.

Skills

Information Coordination
Mail Handling
Appointment Scheduling
Records Management
Minute Taking
Financial Reporting
Legal Document Preparation
Proofreading
Client Service
Telephone Communication
Payment Processing
File Processing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat Reader

Visa sponsorship

Not detected in the job text

Keywords

General Law Practice
RCMP
Legal Administration
Information Coordination
Mail Handling
Appointment Scheduling
Filing System
Court Minutes
Meeting Minutes
Financial Statements
Financial Reports
Legal Documents
Proofreading
Legal Procedures
Client Service
Telephone Calls
Payment Processing
File Processing
Microsoft Word
Microsoft Office
Email
Microsoft Excel
Microsoft PowerPoint
Microsoft Windows
Adobe Acrobat Reader
Criminal Record Check

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