An Initial AI Screening will be conducted for this role. Please Click here to complete your AI screening while submitting your application.
Duration: 6 months
Daily Responsibilities:
- Maintaining project files, including project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third-party contracts, correspondence, and other documentation as appropriate.
- Maintaining the project budget, including auditing project deliverables, reviewing weekly and monthly time-tracking reports for anomalies, confirming that invoices have the required approvals before payment, recording drawdowns accurately, maintaining cost-to-complete forecasts, reconciling the project budget, and investigating variances as they arise.
- Serving as the project secretariat by preparing and distributing agendas, attending meetings, preparing and distributing clear and detailed minutes promptly, recording and communicating action items, following up on their completion, and maintaining project distribution lists.
- Supporting the Project and Delivery Manager in ensuring that all appropriate areas are represented on the project team and maintaining project momentum amid competing priorities.
- Serving as backup to the Project Manager as required to support project coordination, stakeholder communication, decision-making, and delivery continuity.
- Managing multiple projects concurrently, based on project complexity and activities in progress.
- Documenting and costing project activities using Microsoft Project or Premium Planner or other appropriate tool.
- Defining development activities at an appropriate level of detail, generally in increments of 4 hours to 10 business days.
- Communicating project status, completing agreed-upon project reports, and escalating issues to the Project Manager or/and to the Delivery Manager as required.
Must-Have Skills:
- 5 -8 years of Financial Management Experience, specifically budgeting experience
- 5 - 8 years of Relevant Experience in a Project coordination or project control position working with a Project Manager or Delivery Manager
- 2+ years of financial institution experience
- Bilingual (English/Spanish)
- Strong familiarity with Excel (V-lookups, pivot tables, formulas), PowerPoint, and MS Project/Premium Planner required.
Nice-to-Have Skills:
Soft Skills:
- Extroverted and Outgoing
- Excellent Communication and Interpersonal Skills
- Ability to adapt to new software
- Quick learner
- Attention to detail
Education:
- BA in a related field (Computer/Systems Engineer, Business Admin, Finance, etc.)
FP Inc. is committed to creating an inclusive environment where all team members and clients feel like they belong. In accordance with the requirements set out in the Employment Standards Act, FP Inc. hereby declares that AI is utilized in the screening process for this position. The hourly compensation range for this role is $50/hr -$63/hr. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, colour, religion, national origin, sex, physical or mental disability, or age.
