About Cassels:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently seeking a Business Development & Marketing Assistant to join our Business Development & Marketing department, reporting to the Chief Growth Officer. The Business Development & Marketing Assistant provides administrative, financial and operational support to the firm’s national Business Development & Marketing Department. Reporting to the Chief Growth Officer (CGO), the Assistant serves as a shared departmental resource, helping to coordinate recurring processes, manage routine service requests and support the efficient day-to-day operation of the function. The role is suited to a highly organized, service-oriented professional who exercises sound judgment, handles confidential information appropriately and takes pride in ensuring accuracy, consistency and follow-through.
The successful candidate will be responsible for:
Financial Administration & Budget Support
- Processing departmental invoices, payment requests and expense documentation, including confirming required information, validating general ledger codes and obtaining approvals.
- Liaising with Accounting, budget owners and vendors to resolve missing information, coding questions, payment delays and other routine issues.
- Maintaining accurate records of submitted, approved, paid and outstanding invoices, following up on items requiring action.
- Assisting with regular reconciliation of departmental budgets and general ledger accounts against invoices, commitments and internal tracking records.
- Supporting month-end, year-end and annual budgeting activities by organizing documentation, updating trackers and preparing basic expenditure summaries.
- Maintaining records of purchase orders, contracts, subscriptions, memberships and recurring vendor expenses, as required.
Executive & Department Support
- Providing general inbox support to the CGO within agreed parameters, including organizing messages, flagging time-sensitive matters and tracking requests requiring follow-up.
- Managing the CGO’s calendar, including scheduling and rescheduling meetings, resolving conflicts, booking rooms and coordinating virtual-meeting arrangements.
- Coordinating meetings involving the CGO and other departmental leaders, including recurring departmental, leadership and project meetings.
- Assisting with travel arrangements, registrations, memberships and logistical requirements.
- Preparing and organize agendas, background documents, presentations and other meeting materials, as requested.
- Supporting routine data entry, list maintenance and updates to departmental trackers and suggest practical improvements to routing, documentation and administrative workflows.
- Formatting and proofread presentations, reports, spreadsheets and internal communications.
- Compiling readily available information and conduct basic internal or online research in support of departmental requests.
- Other tasks and projects as determined by the CGO.
Shared Inbox & Service Request Support
- Monitoring the Marketing shared inbox and ensure requests are acknowledged, recorded and directed appropriately.
- Acting as the primary or backup contact for designated requests, including:
- Branded merchandise, promotional items and client gifts.
- Lawyer and employee headshots.
- Routine intranet or website updates.
- Logos, approved templates and existing marketing materials.
- Completing routine requests using established processes, templates and approvals.
- Referring custom, substantive, higher-cost or non-standard requests to the appropriate Business Development or Marketing professional.
- Working with colleagues, assist with the development of self-service materials and templates for frequently requested resources.
Client Listening Program (CLP) Support
- Coordinating meetings for the Client Relations Partner in relation to the firm’s CLP.
- Liaising with lawyers, clients, executive assistants and Business Development professionals to manage interview scheduling and related requirements.
- Organizing standard background materials and support the timely capture, drafting (AI-assisted) and distribution of meeting notes and follow-up actions.
The successful candidate must have the following education, experience and/or demonstrated skills:
- Post-secondary diploma or degree in business administration, marketing, communications, office administration or a related field, or an equivalent combination of education and experience.
- 3 years minimum of relevant administrative, executive-support, financial-administration or professional-services experience. Previous experience in a law firm is an asset.
- Experience supporting a shared-services team, senior leader or multi-stakeholder department is preferred.
- Strong organizational and administrative skills, with the ability to manage multiple requests, deadlines and stakeholders.
- High degree of accuracy and attention to detail, particularly when working with invoices, expenses, budgets and financial records.
- Strong working knowledge of Microsoft Outlook, Word, Excel, PowerPoint and Teams. Experience using AI platforms (Copilot, Cowork, Claude) for efficiency is an asset.
- Sound judgment and discretion when handling confidential information.
- Strong written and verbal communication skills and a service-oriented approach.
- Ability to follow established processes while recognizing when a request requires clarification, approval or escalation.
- Initiative and resourcefulness in resolving routine administrative issues and following requests through to completion.
- Familiarity with financial, document-management, intranet, workflow or professional-services systems is an asset.
Employment Type: Permanent, Full-Time
Salary Range: $51,000 - $58,000
What we offer:
- Competitive compensation + Extended Health & Dental Care.
- RRSP Matching Program.
- Education/tuition allowance.
- Fitness Reimbursement Program.
- Diversity and Inclusion Centric Culture.
- A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
- A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
- A business casual dress code (client/day specific).
- Employee referral bonus.
- A hybrid work environment.
Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.
Cassels uses artificial intelligence to screen and assess applications for positions, including reviewing resumes and ranking, scoring or filtering candidates against job-related criteria. All results are reviewed by our Human Resources team, and all hiring decisions are made by people.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.
