Full-time jobs in Vaughan, Ontario

Find full-time jobs in Vaughan, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Vaughan

Added 14 days ago
Advanced Analytics and AI Co-op
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Added 14 days ago
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Toronto, ON
Added 14 days ago
Intern, Continuous Improvement & Transformation (Summer 2027)
Investment Management Corporation of Ontario (IMCO)
Toronto, ON
Added 14 days ago
AR
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Toronto, ON
- $90,000 to $120,000 CAD / year
Added 14 days ago
Executive Assistant to the Executive Team
Alphabyte AI
Woodbridge, ON
Added 14 days ago
Kellys Landing - Line Cook
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Toronto, ON
Added 14 days ago
Sr. Consultant, Back End Developer- Java/Golang/Kubernetes
CIBC
Toronto, ON
Added 14 days ago
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Toronto, ON
Added 14 days ago
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Toronto, ON
Added 14 days ago
Senior Data Architect
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Toronto, ON
Added 14 days ago
Category Manager, Merchandising
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Toronto, ON
Added 14 days ago
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Toronto, ON
Added 14 days ago
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Toronto, ON
Added 14 days ago
IG
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Toronto, ON
- $70,000 to $75,000 CAD / year
Added 14 days ago
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Toronto, ON
Added 14 days ago
Manager, Digital Operations Training
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Toronto, ON
Added 14 days ago
CS
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Toronto, ON
- $50,000 to $60,000 CAD / year
Added 14 days ago
Executive Assistant to the Executive Team
Alphabyte
Woodbridge, ON
Added 14 days ago
Lead Online Assistant Editor / Finishing Lead
Urban Post Production
Toronto, ON
Added 14 days ago
Kellys Landing - Dishwasher
The Landing Restaurant Group
Toronto, ON
Added 14 days ago
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A L S C O
Toronto, ON
Added 14 days ago
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Toronto, ON
Added 14 days ago
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Sheridan Nurseries
Toronto, ON
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Toronto, ON
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Toronto, ON

Alphabyte AI

Executive Assistant to the Executive Team

Woodbridge, ON, Canada

C$75,000 to C$95,000 base salary, based on experience, plus benefits. · Full-time

Within 25 km of Vaughan · About 9.9 km from the city centre

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Job details

Pay: C$75,000 to C$95,000 base salary, based on experience, plus benefits.
Job type: Full-time
Posted: Oct 19, 2026

Original job description

ABOUT ALPHABYTE

Alphabyte Solutions is a Toronto-based data and AI consultancy. We a boutique firm growing quickly. We serve mid-market and enterprise clients across North America. We are a Microsoft Solutions Partner and a member of the Claude Partner Network.

ABOUT THE ROLE

This is a new role. You report to our executive team. You keep the executives focused on clients and delivery. You own their scheduling and correspondence, you run the office, and you use AI tools daily.

WHAT YOU WILL DO

Scheduling and communication

Manage calendars for the executive team. Book meetings with clients, advisors and counsel.

Manage executive correspondence and follow up until each item is closed.

Prepare a one-page brief before key meetings.

Document recurring processes into written playbooks.

Office

Run the office day to day. You are the point person for anything the office needs.

Book and manage office cleaning and other local vendors in Vaughan.

Order office supplies and keep the office running.

Coordinate with our bank, insurers and service providers.

Contracts, proposals and hiring

Track contracts through signature, legal review and renewal.

Assemble Request for Proposal (RFP) submissions. Monitor bid portals, run the compliance checklist, package documents and track deadlines.

Coordinate interviews, offers and onboarding as we grow the sales team.

Finance support

Support invoicing and accounts receivable.

Gather documents for our accountants and tax advisors.

Support payroll administration and collect contractor paperwork.

WHAT YOU BRING

You love organizing and you take ownership. When something is yours, it gets done without chasing.

Clear, professional writing.

Daily use of AI tools such as Claude for triage, drafting and research, and comfort setting up simple automations.

Sound judgment and discretion. You handle confidential information every day.

Required: a valid driver's licence and access to a car. You live in or near Vaughan.

Experience as an Executive Assistant (EA) to a founder, partner or senior executive is a strong asset. So is proposal or bid coordination, especially for public-sector clients.

LOCATION AND HOURS

Hybrid: 3 to 4 days a week in our Vaughan, Ontario office, the rest remote. Standard business hours.

COMPENSATION

C$75,000 to C$95,000 base salary, based on experience, plus benefits.

HOW TO APPLY

Apply here on LinkedIn. In your note, tell us about a time you managed competing requests from two senior people.

Apply About employer

More about this job

Responsibilities

Manage executive calendars, correspondence, meeting briefs, and process playbooks while overseeing daily office operations and local vendors. Track contracts and RFP submissions, coordinate sales-team hiring and onboarding, and support invoicing, accounts receivable, payroll, and accounting documentation.

Requirements

The role requires strong organization, ownership, professional writing, sound judgment, discretion, and daily use of AI tools such as Claude, with comfort setting up simple automations. Applicants must have a valid driver's licence, access to a car, and live in or near Vaughan; executive assistant experience is a strong asset, as is proposal or bid coordination experience.

Skills

Executive Calendar Management
Executive Correspondence
Meeting Preparation
Process Documentation
Office Management
Vendor Coordination
Contract Tracking
RFP Coordination
Interview Coordination
Invoicing
Accounts Receivable
Payroll Administration
AI Tools
Simple Automation
Professional Writing
Confidentiality and Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Team
Calendar Management
Executive Correspondence
Meeting Briefs
Process Playbooks
Office Management
Vendors
Contracts
Legal Review
Renewals
Request for Proposal
RFP
Bid Portals
Compliance Checklist
Hiring
Onboarding
Invoicing
Accounts Receivable
Accountants
Tax Advisors
Payroll Administration
Contractor Paperwork
AI Tools
Claude
Automation
Microsoft Solutions Partner
Claude Partner Network

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