Job Summary
The Ministry of Children, Community and Social Services is seeking a highly organized, adaptable, and proactive Executive Assistant to support the Hon. Michael Parsa.
Reporting to the Minister's Office, the successful candidate will provide hands-on executive and administrative support to the Minister, ensuring the effective coordination of his daily responsibilities, priorities, and engagements.
This is a dynamic, Minister-facing position that requires someone who is comfortable working in a fast-paced political environment, can anticipate needs, exercise sound judgement, and adapt quickly to changing priorities. The role involves accompanying and supporting the Minister across a variety of settings, including the constituency office (Richmond Hill), ministry office (Downtown Toronto), Queen's Park (Downtown Toronto), stakeholder engagements, community events, announcements, province-wide tours, and conferences.
Key Responsibilities
- Provide direct executive administrative support to the Minister throughout his daily schedule.
- Accompany the Minister to meetings, stakeholder engagements, community events, announcements, province-wide tours, conferences, and other official activities, providing on-the-ground support and coordination.
- Coordinate scheduling, appointments, travel arrangements, and engagement logistics.
- Prepare, organize, and coordinate briefing materials, speaking notes, correspondence, and other required documents.
- Serve as a key point of coordination between the Minister, political staff, ministry officials, stakeholders, and external partners.
- Anticipate logistical requirements, proactively resolve issues, and respond to last-minute changes and emerging priorities.
- Ensure the Minister is appropriately prepared and supported for meetings, events, and other engagements.
Qualifications and Experience
The ideal candidate will demonstrate:
- Exceptional organizational, time-management, and problem-solving skills.
- A highly adaptable, resourceful, and solutions-oriented approach.
- Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
- Strong interpersonal skills and the ability to work collaboratively as part of a team, building effective working relationships with colleagues, stakeholders, and partners.
- Strong attention to detail and the ability to handle confidential and sensitive information.
- Experience in a political, government, executive support, or similarly fast-paced environment is an asset.
- Flexibility to accompany the Minister throughout his schedule, including travel across province.
- A valid Ontario G driver's license and reliable access to a vehicle are required.
- Availability to work extended hours, including evenings and weekends, in accordance with the Minister's schedule.
