Full-time jobs in Vaughan, Ontario

Find full-time jobs in Vaughan, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Vaughan

Added 3 mins ago
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Sunnybrook

Intermediate Clerk - Health Records - Regular Full-Time - 2026-19020 (2026-19020)

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posted: Oct 13, 2026

Original job description

Summary Of Duties

Receive stays from units, collate personal health information, log them in to our Chart Tracking System and prepare for assembly process
Tracking System and prepare for assembly process.
Assemble inpatient stays within a chart in accordance with departmental guidelines
Prepare charts to be sent to the scanning vendor by logging each stay, adhering barcodes, generating manifests, etc.
Prepare Emergency Visits for scanning.
Chart pickups from inpatient and or outpatient areas.
Photocopy binders for transfer out, including printing from corporate applications (SunnyCare/MetaVision)
Answering Health Records phone and voicemail and assist with patient inquires via Health Records Window.
Maintain Release of Information faxes and related tasks.
Report distribution of transcribed notes.
Conduct account look-up for loose reports using our Patient Registration System.
Assist in other tasks as assigned.
May be required to coverage shifts at Holland Centre

Qualifications/Skills

One year of community college
One year of administrative/Business experience required in a health care setting preferred
Minimum of two years of previous Health Records experience preferred
Attention to detail is a must in order to avoid errors that can have a direct impact to patient care such as misfiles.
Able to meet departmental daily productivity standards in a busy work environment.
Outstanding customer services skills essential, demonstrated Patient-Focused Care/Customer Service behaviour
Clear understanding of legislations and guidelines related to the Security and Privacy of Personal Health Information
Ability to communicate effectively with all levels of staff
Knowledge of Microsoft Office
Knowledge of Quadramed, Chart Locator, SunnyCare and Sovera applications an asset
Must be able to prioritize workload and work in a team environment
Demonstrated sound judgment and diplomacy
Attention to detail
Keyboarding at net 40 w.p.m. or data entry at net 106 kspm
Excellent problem-solving and communication skills
Demonstrated ability to work in a team environment

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More about this job

Responsibilities

Receive, track, assemble, and prepare inpatient charts and emergency visits for scanning, while handling chart pickups, photocopying, and distribution of transcribed notes. Respond to Health Records inquiries, maintain release-of-information tasks, and perform account lookups and other assigned duties.

Requirements

Requires one year of community college and one year of administrative or business experience, preferably in a healthcare setting; at least two years of Health Records experience is preferred. Candidates should demonstrate accuracy, productivity, customer service, privacy awareness, effective communication, teamwork, sound judgment, and keyboarding or data-entry proficiency.

Skills

Health Records Management
Personal Health Information Handling
Chart Assembly
Chart Tracking
Scanning Preparation
Release of Information
Customer Service
Patient-Focused Care
Privacy and Security Compliance
Microsoft Office
Quadramed
Chart Locator
SunnyCare
Sovera
Data Entry
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Health Records
Personal Health Information
Chart Tracking System
Chart Assembly
Scanning Vendor
Emergency Visits
Release of Information
Transcribed Notes
Patient Registration System
SunnyCare
MetaVision
Quadramed
Chart Locator
Sovera
Microsoft Office
Privacy Legislation
Patient-Focused Care
Customer Service
Data Entry
Keyboarding
Productivity Standards
Teamwork
Problem-Solving

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