Full-time jobs in Vaughan, Ontario

Find full-time jobs in Vaughan, Ontario and nearby towns within 25 km. Read the full details and apply.

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Within 25 km of Vaughan

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William Osler Health System - Etobicoke General Hospital

Medical Office Administrator

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 19 km from the city centre

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Job details

Job type: Full-time
Apply by: Apr 21, 2027
Posted: Oct 23, 2026

Original job description

Company Description William Osler Health System – Etobicoke General Hospital is a community-focused healthcare organization serving patients in Toronto, Ontario and the surrounding area. Located at 101 Humber College Blvd, the hospital provides a range of acute and ambulatory services in a modern clinical environment. Team members work collaboratively to support high-quality, patient-centered care across multiple departments and specialties. The organization values professionalism, compassion, and safety, and offers opportunities for growth within a large regional health system.

Role Description The Medical Office Administrator is a full-time, on-site role based at Etobicoke General Hospital in Etobicoke, ON. This role is responsible for managing front-desk reception duties, including greeting patients, answering phones, scheduling appointments, and directing inquiries to appropriate clinical staff. Day-to-day tasks include maintaining patient records, processing registrations, handling referrals, and supporting billing or documentation requirements in accordance with hospital policies and privacy regulations. The Medical Office Administrator coordinates communications between patients, families, and healthcare professionals, and ensures the waiting area and administrative workspace are organized and efficient. The role also involves general office administration tasks such as preparing forms, managing correspondence, and assisting with departmental reports or data entry as required.

Qualifications

Strong receptionist and front desk skills, including Receptionist Duties and Phone Etiquette.
Experience working in a Medical Office environment and familiarity with healthcare workflows.
Proficiency in Administrative Assistance and Office Administration tasks.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced setting.
Comfort with electronic medical records (Office EMR and EPIC) and common office software (e.g., Microsoft Office suite).
Clear, professional communication skills and a patient-centered approach when interacting with the public and clinical teams.
Diploma or certificate in medical office administration or a related field, or equivalent experience in a healthcare setting.
Knowledge of confidentiality, privacy legislation, and basic medical terminology is an asset.

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More about this job

Responsibilities

Manage front-desk reception, including greeting patients, answering calls, scheduling appointments, processing registrations and referrals, and directing inquiries. Maintain patient records and documentation, coordinate communications among patients, families, and clinical staff, and support general office administration and departmental reporting.

Requirements

The role calls for strong reception, phone etiquette, administrative, organizational, and communication skills, along with experience in a medical office or healthcare setting. Applicants should be comfortable with electronic medical records such as Office EMR and EPIC, common office software, privacy requirements, and basic medical terminology; a relevant diploma or certificate or equivalent healthcare experience is indicated.

Skills

Receptionist Duties
Phone Etiquette
Medical Office Administration
Appointment Scheduling
Patient Registration
Patient Records Management
Referral Processing
Administrative Assistance
Office Administration
Electronic Medical Records
EPIC
Microsoft Office
Organization
Attention to Detail
Professional Communication
Patient-Centered Service

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Administration
Reception
Front Desk
Appointment Scheduling
Patient Registration
Patient Records
Referral Processing
Billing Documentation
Electronic Medical Records
Office EMR
EPIC
Microsoft Office
Privacy Regulations
Confidentiality
Medical Terminology
Administrative Assistance
Office Administration
Patient-Centered Care
Healthcare Workflows
Data Entry
Departmental Reports
Phone Etiquette

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