Sinai Health is looking for a Medical Secretary, Obstetrics and Gynaecology at Mount Sinai Hospital. The Medical Secretary is an integral part of the busy, dynamic, and growing academic Endocrinology clinics at Mount Sinai Hospital. We are a state-of-the-art medical clinic and electronically integrated with Accuro, Canada’s number one single platform EMR, facilitating optimal clinic efficiency. In this role, you will be expected to exercise sound judgment and independence while managing day-to-day program related activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the clinic. The position reports to the clinic physician directly.
In this role you will:
- Coordinate clinic operations, including maintaining physician schedules, preparing daily clinic lists and weekly calendars, and organizing meetings and appointments
- Manage patient registration and intake, ensuring records are prepared in advance of visits and patients are registered with the correct health card number in CIS
- Prepare examination and consultation rooms for clinic days, ensuring supplies are available and rooms remain appropriately stocked
- Accompany patients for physical examinations and procedures (e.g., biopsy, pap test), as required for physical examinations and procedures (e.g., biopsy, pap test), as required
- Process clinic billings as required, prepare invoices and remittance reports, submit monthly EDT reports to the Ministry of Health (MOH), and reconcile outstanding OHIP billings
- Support academic activities including but not limited to booking seminars and teaching sessions, arranging observer status, coordinating meetings with research students, and forwarding evaluations to the Medical Education Office
- Book patient’s appropriate follow up appointments (post-ops, pre-ops, consults etc.) as well as new patient referrals (contact patients with dates/times) along with arranging interpreter if needed
- Coordinate diagnostic testing, flag abnormal or urgent results for physician review, and follow up with patients as directed
- Coordinate pre-operative appointments with the clinic and the Pre-Admission Unit (PAU)
- Prepare new patient packages and OR packages as required
- Manage incoming mail, faxes and telephone inquiries, and direct calls to the appropriate physician, nursing staff or laboratory team
- Prepare annual Academic Activity Report and Points Document (AFP)
- Type draft medical/legal patient-related and personal correspondence as required
- Perform other duties consistent with the job classification as required
Job Requirements:
Mandatory
- Successful completion of post-secondary education in office administration or related field of study from an accredited educational institution
- 1 year of related administrative experience
- Educational or work experience with office administration
- Requires previous experience with medical records and maintenance of an electronic medical record (EMR) program
Preferred
- Accuro experience would be an asset
- Previous experience in a healthcare or academic setting
Skills and Knowledge
- Advanced technical skills and proficiency with MS office and other medical software Superior organization skills and ability to prioritize competing tasks
- Strong work ethic, professionalism, dependability and reliability
- Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
- Medical dicta-typing skills
- Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
- Excellent oral and written communication skills are required, excellent interpersonal and professional skills, an ability to work with established team and/or independently as required
- Demonstrated satisfactory work performance and attendance history
If this sounds like you and you feel ready to build your secretary career within our hospital, apply now and let us know why you’d be a great addition to our team.
Job Type: Full Time
Hours: 37.5 hours per week
Vacancy Type: New/Replacement Vacancy
Union: Non-Union
