The Ontario Association of Architects (OAA) is a self-regulating, not-for-profit organization that is governed by the Architects Act, a statute of the Government of Ontario. Its principal object is to regulate the practice of architecture.
Position Summary
Reporting to the Deputy Registrar, the Regulatory Clerk will provide support to statutory committees, compliance matters, and act enforcement.
Responsibilities
· Support the statutory committees in fulfilling their obligations and carrying out their functions, including meeting preparation, scheduling, documentation, and recordkeeping
· Assist with committee training and orientation regarding OAA policies, protocols, guidelines, positions and relevant legislation
· Coordinate the hearings for the Discipline Committee and the Registration Committee
· Coordinate the assessments conducted by the Experience Requirements Committee
· Support the administration of all statutory committees
· Draft the decisions, orders and reasons for the Complaints Committee and Experience Requirements Committee, as required
· Review and analyze records of investigation for completeness and prepare materials for consideration by the statutory committees
· Draft correspondence and documents, including undertakings and agreements, requests for expert opinions, requests for further information, allegations and particulars of professional misconduct
· Assist with good character assessments
· Assist with proposals to amend or update policies and procedures that impact the operations of the statutory committees
· Support the administration of the Complaints Committee
· Draft content/summaries for publication on the OAA’s website
· Research regulatory matters and matters related to the administration of the Architect Act and its regulations
· Provide support for Act Enforcement matters
· Administer processes relating to non-compliance with the OAA Continuing Education program, including correspondence, tracking, and follow-up
Qualifications
· Experience administering committees, including coordinating meetings, preparing materials, maintaining records, documenting proceedings, and supporting formal decision-making processes
· Ability to draft formal correspondence, committee decisions, and other regulatory documents
· Ability to coordinate complex administrative processes involving regulatory compliance, statutory obligations, and enforcement-related matters
· Experience administering compliance processes, including tracking non-compliance, maintaining accurate records, issuing correspondence, and coordinating follow-up actions in accordance with established policies and procedures
· Ability to support committees in reviewing and implementing procedural changes, including updating procedures and related documentation
· Ability to exercise sound judgment, maintain confidentiality, and consistently follow established protocols in sensitive or high-stakes matters
· Experience in a legal, regulatory, professional discipline, or statutory committee environment is considered an asset
· Post-secondary education in paralegal studies, law clerk studies, or related field is strongly preferred
· Professional investigator training or experience supporting investigative or enforcement processes is considered an asset
· Strong written and verbal communication skills, including the ability to prepare clear, accurate, and professional regulatory documentation
· Excellent attention to detail, organizational and time-management skills, and the ability to manage competing priorities, meet deadlines, and maintain reliable records
· Strong skills in Microsoft Office applications, including Excel
Compensation
o $80,000-$95,000/year commensurate with experience
o Excellent benefits including health, dental, vision, life, massage, chiropractic, physiotherapy, etc.
o Excellent RRSP matching program
o Hybrid work options
o Work in a modern eco-friendly building
o Professional and friendly work culture
o Five-minute walk to TTC and free on-site parking
o Flex and Summer hours
Location & Hours
OAA Headquarters (Leslie & 401 Area)
111 Moatfield Drive, Toronto, ON, M3B 3L6
Office hours: 8:30am – 4:30pm, Monday to Friday
Application Process
Please submit a resume to OAAHR@oaa.on.ca.
We thank all applicants for their interest, but only those selected for an interview will be contacted.
The OAA is an equal opportunity employer, committed to diversity, equity, and inclusion by fostering a welcoming professional culture that reflects the diverse public that we serve. The OAA is likewise committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available on request for candidates taking part in all aspects of the selection process; please make these known during the application process and we will be happy to work with you to meet your needs.
