TekStaff's Client has a current vacancy for " Project Control Officer”
Job Description
This is a 6 month contract located in Toronto, ON/ Hybrid (1-2 days/ week).
Please note - This is a 7.5 hour work day.
*All successful candidates will be subject to a mandatory credit AND criminal check as per the client.
*Please note that all contractors are subject to a possible Holiday Leave program schedule, set by the client.
Typical Day in Role:
- Support 2–3 projects concurrently, working under the direction of a Director, DPMO, and independently coordinating day-to-day project control activities across assigned initiatives.
- Coordinate project governance activities, including scheduling and facilitating meetings, preparing agendas and minutes, maintaining project documentation, and proactively tracking actions, decisions, risks, issues, and dependencies through closure.
- Support and maintain project financials, including budgets, forecasts, accruals, invoices, actuals, and reconciliations, identifying variances or discrepancies and working with Project Managers, Finance, and other stakeholders to ensure financial information is complete and accurate. Client’s project financial standards specifically require ongoing management of budget, actuals, accruals and forecasts.
- Work closely with Business, Technology, Finance, and other stakeholders to track project milestones, deliverables, dependencies, risks, issues, and actions, and escalate items requiring attention to the Project Manager or DPMO.
- Maintain project information and required artifacts in CA PPM/Clarity and other enterprise tools, including project plans, RAID logs, status reporting, financial information, steering committee materials, and key project records, with a strong focus on data quality and completeness.
- Support investment planning and project financial governance, including submission templates, actuals-to-plan reconciliation, forecast and variance tracking, change requests, funding adjustments, rebaselines, and business case activities.
- Prepare project and portfolio reporting and executive-ready materials for Directors, VPs, sponsors, and governance forums, including status updates, financial summaries, milestone reporting, risks/issues, and key decisions required.
- Support audit readiness, governance compliance, and project closeout, including maintaining evidence and project repositories, coordinating required approvals and signoffs, tracking outstanding governance items, and supporting continuous improvement of DPMO processes and reporting.
Candidate Requirements/Must Have Skills:
- 5+ years of experience as a Project Control Officer (PCO), with demonstrated experience supporting multiple projects across the full project lifecycle, including initiation, planning, execution, monitoring and control, and closeout.
- Strong knowledge of project management methodologies, governance processes, and enterprise tools, including CA-PPM/Clarity and PeopleSoft.
- Demonstrated experience managing project financials, including budgets, forecasts, accruals, invoice tracking, cost-to-complete forecasting, variance analysis, and financial reconciliation.
- Strong Microsoft Excel skills, with experience using Excel for financial analysis, reconciliation, tracking, and project reporting.
- Strong project coordination and governance skills, including facilitating meetings, preparing agendas and minutes, tracking actions and decisions, and maintaining accurate project documentation.
- Working knowledge of IT concepts, delivery methodologies, and terminology, with the ability to work effectively across Business and Technology teams and support the translation of business requirements into functional requirements.
Nice-To-Have Skills:
- PMP Certified and other Project Management certifications (i.e., Prosci, Scrum, etc.)
-Advanced MS Project Expertise
- Ability to consolidate multiple schedules and produce detailed reporting.
-Understanding of Product Development Methodologies
- Knowledge of client-specific development processes and lifecycle.
-previous experience working on technical projects (technology implementation)
Soft Skills Required:
- Excellent verbal and written communication skills.
- Solid analytical skills to identify anomalies and resolve issues creatively.
- Ability to balance competing priorities and negotiate effectively.
- Ability to work in a complex matrix organization and understand formal/informal structures.
- Relationship Building & Collaboration
- Organization & Time Management
- Attention to Detail
- Problem-Solving & Analytical Thinking
- Negotiation & Influencing Skills
- Adaptability & Flexibility
Education: University degree in business, or other related fields is required.
Candidate Review & Selection
2 rounds
1st round – HM + Associate Director – 30 mins – MS Teams Video
2nd round – HM – 30 mins – in-person preferred
TekStaff may use artificial intelligence (AI) tools as part of the applicant screening process. However, applications will also be reviewed by a member of our Recruitment team to ensure a fair and thorough assessment.
