Project Manager / Project Leader Senior
Location: Toronto, ON
Work Model: Onsite 5 Days per Week (Mandatory)
Employment Type: Contract
Contract Duration: 230 Days + 230 Days
Hourly Rate: $65 - $70 on C2C
Position Overview
We are seeking an experienced Senior Project Manager / Project Leader to lead complex Audio-Visual (AV), Videoconferencing, Telecommunications, and Information Technology (I&IT) projects.
The successful candidate will manage medium to large-scale technology initiatives involving audio-visual systems, advanced telecommunications, video-over-IP, VoIP, and enterprise IT infrastructure.
This role requires strong project management, technical knowledge, vendor management, procurement, stakeholder engagement, and change management capabilities.
Key Responsibilities Project Planning & Management
- Plan and manage medium to large-scale, technically complex AV and I&IT projects.
- Develop project charters, master project plans, work breakdown structures, schedules, budgets, and resource plans.
- Define project goals, deliverables, scope, and milestones in collaboration with stakeholders.
- Manage multiple concurrent projects and ensure delivery within approved timelines and budgets.
- Identify project risks and issues and recommend appropriate mitigation measures.
- Manage project teams, external service providers, and contractors.
Audio-Visual & IT Implementation
- Lead projects involving audio-visual systems, videoconferencing, telecommunications, VoIP, and video-over-IP technologies.
- Coordinate facility scope of work, mobilization plans, and infrastructure requirements.
- Oversee procurement, receipt, and validation of equipment.
- Coordinate onsite system installation and review functional design drawings and GUI designs.
- Develop test plans and oversee quality assurance, system functionality testing, and commissioning.
- Ensure successful client handover, sign-off, and completion of project documentation.
Vendor Management & Procurement
- Establish procurement plans for software, hardware, IP circuits, and bandwidth requirements.
- Coordinate procurement activities, vendor negotiations, and contractual agreements.
- Validate vendor deliverables and ensure completion of as-built drawings, inventories, manuals, programs, photographs, and close-out documentation.
- Participate in vendor and service review meetings.
Risk & Change Management
- Establish project risk assessments and communication plans.
- Identify project changes and assess their impact on scope, schedule, resources, and budgets.
- Escalate significant issues and changes to project sponsors for approval.
- Apply change management principles to facilitate business process improvements and user adoption.
- Develop business/user adoption plans, including training materials and user manuals.
Stakeholder Management & Communication
- Manage relationships with clients, business stakeholders, technical teams, and external partners.
- Provide guidance on the use of AV and IT technologies in business planning and improvement initiatives.
- Prepare presentations, proposals, business cases, and project status reports.
- Provide specialized advice and expertise to support business cases and senior-level decision-making.
- Resolve stakeholder issues and maintain effective working relationships.
Project Closure
- Coordinate system testing, commissioning, and client acceptance.
- Ensure completion of vendor as-built documentation and internal project close-out packages.
- Prepare financial reports and project closure documentation.
- Conduct lessons-learned sessions.
Mandatory Qualifications & Experience
- Minimum 5 years of experience in audio-visual and videoconferencing technologies.
- Minimum 5 years of project management experience, with 10 years preferred.
- Experience managing medium to large-scale, technically complex I&IT projects.
- Strong knowledge of audio-visual systems, videoconferencing, telecommunications, VoIP, video-over-IP, and enterprise IT infrastructure.
- Experience managing all phases of project delivery, including planning, procurement, implementation, testing, commissioning, and closure.
- Experience developing project plans, schedules, work breakdown structures, risk assessments, and communication plans.
- Demonstrated experience managing project budgets, resources, technical teams, vendors, and contractors.
- Knowledge of change management principles and business/user adoption planning.
- Strong stakeholder management, interpersonal, negotiation, written, and verbal communication skills.
- Ability to prepare presentations, proposals, business cases, and project documentation.
- Working knowledge of Microsoft Office (Word, Excel, Outlook) and Microsoft Project.
Nice to Have
- Previous Ontario Public Service (OPS) experience.
- Previous Justice Sector experience.
- Knowledge of IT security requirements, enterprise infrastructure, and high-availability solutions.
- Knowledge of building telecommunications infrastructure design and support.
- Familiarity with current and emerging I&IT technologies and technical standards.
