Full-time jobs in Vaughan, Ontario

Find full-time jobs in Vaughan, Ontario and nearby towns within 25 km. Read the full details and apply.

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Within 25 km of Vaughan

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Schneider Ruggiero Spencer Milburn LLP

Real Estate Legal Assistant

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Full-time
Apply by: Apr 25, 2027
Experience: 2–3 years’ experience in real estate law
Posted: Oct 27, 2026

Original job description

Company Description Schneider Ruggiero Spencer Milburn LLP is a Toronto-based law firm focused on delivering practical, high-quality legal services to clients across a range of practice areas. The firm is committed to professionalism, integrity, and strong client relationships, offering support to individuals, businesses, and organizations. Team members work in a collaborative environment where legal staff and assistants partner closely with lawyers to advance client matters efficiently. The firm values attention to detail, reliability, and discretion, and provides opportunities to grow skills within a busy, professional office setting.

Real Estate Legal Assistant

Location: Concord, Ontario

Position Overview

We are seeking a detail-oriented and motivated Real Estate Legal Assistant to join our team in Concord, Ontario. The ideal candidate will have 2–3 years of real estate experience and the ability to manage files with a degree of independence while supporting two associates in a dynamic legal environment.

Key Responsibilities

Assist with a range of real estate transactions, including purchase, sale and commercial financing transactions
Open new client files and process retainer deposits
Prepare draft clearance letters and general correspondence for solicitor review
Schedule meetings and manage calendars, including tracking and diarizing critical transaction deadlines, including:
Requisition dates
Conditional period expiry dates
Closing dates
Use Teraview, Soluno, NetDocuments and proficient in Microsoft Word and Excel
Maintain organized and accurate file management systems
Assist with docketing, billing and follow-up and basic accounting functions
Prepare final reporting documentation for purchase, sale and commercial financing transactions
Provide administrative and legal support to two associates

Qualifications & Experience

2–3 years’ experience in real estate law
Proficient in Microsoft Word and Excel
Working knowledge of Teraview, Soluno, NetDocuments and Lawyer Done Deal
Ability to manage files with some independence and escalate when necessary
Experience drafting Statement of Adjustments and legal correspondence
Commitment to continuous professional development in legal technology and AI-enabled workplace tools

Skills & Competencies

Strong organizational and time-management skills
Excellent attention to detail
Ability to prioritize tasks and meet deadlines
Strong written and verbal communication skills
Team-oriented with a proactive and professional approach

What We Offer

Competitive compensation based on experience
Supportive and collaborative team environment
Opportunity to grow and develop within a real estate practice

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More about this job

Responsibilities

Support purchase, sale, and commercial financing transactions by opening client files, preparing draft correspondence and clearance letters, tracking deadlines, and maintaining accurate records. Assist two associates with docketing, billing, basic accounting, follow-up, and preparation of final reporting documentation.

Requirements

Candidates should have 2–3 years of real estate law experience and be able to manage files with some independence while escalating issues when needed. Proficiency in Microsoft Word and Excel, working knowledge of Teraview, Soluno, NetDocuments, and Lawyer Done Deal, and experience drafting Statements of Adjustments and legal correspondence are required.

Skills

Real Estate Law
Real Estate Transactions
File Management
Teraview
Soluno
NetDocuments
Lawyer Done Deal
Microsoft Word
Microsoft Excel
Statement of Adjustments
Legal Correspondence
Calendar Management
Deadline Tracking
Docketing and Billing
Basic Accounting
Written and Verbal Communication

Benefits

Competitive Compensation
Supportive and Collaborative Team Environment
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Real Estate Law
Purchase Transactions
Sale Transactions
Commercial Financing
Client Files
Retainer Deposits
Clearance Letters
Legal Correspondence
Calendar Management
Requisition Dates
Closing Dates
Teraview
Soluno
NetDocuments
Lawyer Done Deal
Microsoft Word
Microsoft Excel
File Management
Docketing
Billing
Basic Accounting
Statements of Adjustments
Final Reporting Documentation
Legal Technology
AI-Enabled Workplace Tools

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