Job Posting: Accounting Administrator - Maternity
Leave Replacement
Organization: Mennonite New Life Centre of Toronto
(MNLC)
Hours: 35 hours per week
Contract Duration: December 7, 2026, to March 31, 2027, with the possibility of
an extension until the end of the maternity leave
Compensation: $28 per hour
Position Summary
The Mennonite New Life Centre of Toronto (MNLCT) is seeking a detail-oriented, organized, and adaptable Accounting Administrator for a maternity leave replacement position. Reporting to the Director of Administration, the Accounting Administrator will support the Centre’s accounting, financial reporting, payment processing, purchasing, and administrative operations. The successful candidate will assist with tracking program expenditures, maintaining accurate financial records, preparing financial reports, and supporting organizational budgeting and audit processes.
Working closely with MNLCT’s Shared Services Team and internal stakeholders, the Accounting Administrator will also contribute to purchasing, fundraising, facilities coordination, and general administrative functions. This is a multifaceted role that requires strong accounting skills, attention to detail, sound judgment, and the ability to manage competing priorities in a collaborative, multicultural environment.
Key Responsibilities
Accounting and Financial Administration
- Prepare and process payments to vendors, ensuring accuracy and
appropriate documentation.
- Record financial transactions in QuickBooks and maintain accurate
accounting records, including journals and the general ledger.
- Administer Centre credit cards, ensuring expenses are accurately
recorded, tracked, and supported by appropriate documentation.
- Compile financial documents and supporting records for monthly bank
and credit card reconciliations.
- Reconcile accounts payable and accounts receivable balances on a
monthly basis.
- Monitor program expenditures and prepare monthly financial reports
for Aurora House and other assigned programs.
- Support the preparation of funders' reports and annual
organizational and program audits.
- Assist with the preparation of the annual organizational budget in
QuickBooks.
Purchasing and Vendor Relations
- Coordinate purchasing activities, including obtaining quotations,
placing orders, and tracking deliveries.
- Establish and maintain positive, professional relationships with
vendors through clear and timely communication.
- Maintain and update inventory and asset records for the Centre and
programs.
Donations and Fundraising Support
- Update donation records in the CanadaHelps portal and reconcile
donation data with QuickBooks.
- Prepare and issue annual charitable donation tax receipts.
- Participate in the Centre’s fundraising committee and oversee the
financial administration of fundraising events, including tracking
expenses and revenues and preparing post-event financial reports.
Facilities and Building Operations
- Play a key role in coordinating maintenance and building operations
at the Queen Street location.
- Liaise with building occupants to address day-to-day maintenance
issues and coordinate follow-up as needed.
General Administration and Organizational Support
- Perform general administrative duties to support the effective
operation of the Centre.
- Collaborate with colleagues and stakeholders across MNLCT to
support organizational priorities.
- Participate in team meetings and all-staff meetings, as required.
- Assist with planning and coordinating organizational events and
activities.
Qualifications and Requirements
- A degree or diploma in Accounting, Finance, Economics, or a related
field is an asset.
- A minimum of two years of experience in accounting, administration,
or business operations.
- Advanced knowledge of and hands-on experience with QuickBooks is
required.
- Proficiency in Microsoft Office applications, particularly Excel
and Word, and experience working with databases.
- Strong financial reporting, organizational, and communication
skills.
- Demonstrated ability to maintain strict
confidentiality and exercise discretion when handling sensitive financial
information, banking records, donor data, personnel information, and other
confidential organizational documents.
- Demonstrated ability to work independently, take initiative, solve
problems, and manage competing priorities effectively.
- Strong interpersonal skills and a collaborative, service-oriented
approach.
- Flexibility and adaptability in a dynamic, team-based environment.
- Experience working in the nonprofit sector and in a multicultural
environment is an asset.
- Fluency in English.
Equity, Diversity, and Inclusion
The Mennonite New Life Centre of Toronto is committed to equity, diversity, and inclusion. We encourage applications from individuals belonging to groups that have historically experienced disadvantages and marginalization. MNLCT is committed to providing accommodation throughout the recruitment and selection process to ensure equitable access for all applicants. Making a Difference with MNLCT
Are you looking for meaningful work where you can make a positive difference in people's lives?
At the Mennonite New Life Centre of Toronto, we value our staff and are committed to supporting the communities we serve. Join our team and contribute to an organization dedicated to helping newcomers and other community members build brighter futures.