Jobs in Vaughan

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Within 25 km of Vaughan

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The Law Office Management Association (TLOMA)

Accounting / E-Billing Clerk

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 19, 2026
Posted: Oct 20, 2026

Original job description

Thomas Gold Pettingill LLP, a firm with expertise in commercial litigation and insurance law, is currently recruiting for a qualified, experienced accounting/e-billing clerk to join their administration team. The ideal candidate will be outgoing and professional with a basic understanding of accounting principles and a solid knowledge base for various electronic billing platforms.

Summary

The particulars of this position are as follows:

Working with the office manager, accounting manager, and-billing coordinator, the qualified applicant will be responsible for all phases of client billing including: bill preparation, submission of bills via e-billing platforms, and outstanding bill collection. This is a detail-oriented position with an emphasis on time management, technical tasks, and precise attention to detail and accuracy.

Responsibilities

Processing pre-bills; submission and coordination of monthly billings for e-billing clients through various e-billing platforms;
Administering new and existing e-billing implementations across new and existing platforms;
Maintaining accurate client and matter information in our billing system and vendor platforms;
Following up on rejected e-billed invoices with lawyers, legal assistants, and the client;
Resolving issues with respect to partial payments received from clients;
Training timekeepers and legal assistants on e-billing requirements;
Assisting with e-billing process improvements, including developing efficient ways to improve quality and customer service;
Following up with the office manager, lawyers, and clients as required regarding overdue accounts;
Monitoring new file openings for clients and ensuring matters are set up appropriately for e-billing;
Assisting with various accounting functions, including processing day-to-day cheques and banking;
Assisting with accounts payable and data entry;
Abiding by Firm policies and handling confidential materials and documents.

Requirements/Qualifications

Post-Secondary education in Finance & Accounting;
Previous e-billing and/or accounting experience, preferably in a law firm environment;
Excellent organizational; recordkeeping and time-management skills;
Able to work successfully in a professional, service-oriented environment;
Thorough working knowledge of accounting software i.e. PCLaw, Soluno;
Strong computer skills including LEDES management and MS Office programs: particularly Word and Excel;
Prior experience with TyMetrix, Serengeti, CounselLink, Bottomline, Legal-X, Legal Software Solutions or similar platforms is preferred;
Research and problem-solving skills with the ability to exercise judgment to resolve technical issues;
Working within a team-oriented environment that encompasses all aspects of the day-to-day e-billing and collections operations;
Strong verbal and written communication skills and the ability to prioritize and juggle several tasks simultaneously.

Approximate start date: as soon as available

Interested And Qualified Applicants Should Forward a Covering Letter And Resume By E-mail [noting Accounting/E-Billing Clerk Position In The Re-line] To

Ellyson O’Donnell

Office Manager

E-mail: eodonnell@tgplawyers.com

We thank all applicants for their interest in this position; however, only those individuals selected for an interview will be contacted.

No telephone enquiries or agencies please.

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More about this job

Responsibilities

Prepare and submit client bills through e-billing platforms, maintain billing and matter records, resolve invoice and payment issues, and follow up on overdue accounts. Support e-billing implementations and process improvements, train staff, and assist with day-to-day accounting, banking, and accounts payable tasks.

Requirements

Post-secondary education in Finance and Accounting and previous e-billing or accounting experience are sought, preferably in a law firm. Candidates should have accounting software knowledge, strong computer and LEDES skills, excellent organization and communication, and the ability to manage multiple tasks and resolve technical issues.

Skills

E-Billing
Accounting
Client Billing
Invoice Processing
Collections
Accounts Payable
Data Entry
LEDES Management
PCLaw
Soluno
Microsoft Word
Microsoft Excel
Recordkeeping
Time Management
Problem-Solving
Communication

Visa sponsorship

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Hiring contact

Ellyson O’Donnell

Hiring contact email

eodonnell@tgplawyers.com

Keywords

E-Billing
Accounting
Finance
Client Billing
Pre-Bills
Invoice Submission
Collections
Accounts Payable
Banking
Cheque Processing
Data Entry
LEDES
PCLaw
Soluno
TyMetrix
Serengeti
CounselLink
Bottomline
Legal-X
Microsoft Office
Microsoft Word
Microsoft Excel
Billing Platforms
Matter Management
Invoice Reconciliation
Legal Services
Confidentiality

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