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White Cap Canada

Accounts Payable Associate

Vaughan, ON, Canada

$48,400.00 · Full-time

Within 25 km of Vaughan · About 5.3 km from the city centre

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Job details

Pay: $48,400.00
Job type: Full-time
Apply by: Nov 28, 2026
Experience: Generally 2-5 years of experience in area of responsibility.
Posted: Oct 29, 2026

Original job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Completes and resolves expense code discrepancies, voucher preparations, and the issuance of payment checks. Maintains acceptable customer service levels. Performs a combination of routine calculating, posting, and verifying data in order to obtain primary financial data for maintaining account records.

Major Tasks, Responsibilities, And Key Accountabilities

Codes invoices and accounts, reconciles and researches customer information, and processes account transactions to ensure quality output and timely invoice payments.
Analyzes exceptions, reviews correspondence for follow-up, and routes unresolved items to appropriate departments.
Performs research and reconciliation functions to update and maintain account information. Performs basic data entry in department systems.
Monitors and flags expense reports for policy exceptions or violations.
Clears and matches account information and processes expenses and vendor payments.
Opens and sorts mail by document type, such as invoice, statement, correspondence, or check. Batches and prepares invoices for scanning. Scans invoices into system for payment processing. Researches and routes unscanned mail to other business lines for processing.
Performs clerical functions necessary to support Accounts Payable.

Nature and Scope

Refers complex, unusual problems to supervisor.
Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
None.

Work Environment

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
No travel required.

Education And Experience

HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

If you’re looking to play a role in building Canada, consider one of our open opportunities. We can’t wait to meet you.

We encourage all First Nations, Métis and Inuit peoples or Indigenous peoples of North America to self-identify in their applications.

Minimum Pay

$48,400.00

Functional Area Finance

Recruiter Asante, Kwabena

Req ID WCJR-037241

Postal Code L4L 0B9

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More about this job

Responsibilities

Processes invoices, expense reports, account transactions, and vendor payments, including coding, scanning, matching, and preparing payment documentation. Researches and reconciles account discrepancies, flags policy exceptions, routes unresolved items, and performs clerical support for Accounts Payable.

Requirements

A high school diploma or GED is strongly preferred, and specialized skills training or certification may be required. The role generally requires 2–5 years of experience in the area of responsibility, with the ability to follow established procedures and refer complex issues to a supervisor.

Skills

Accounts Payable
Invoice Coding
Invoice Processing
Voucher Preparation
Payment Processing
Vendor Payments
Account Reconciliation
Financial Data Entry
Expense Report Review
Policy Compliance
Exception Analysis
Customer Service
Data Verification
Mail Sorting
Invoice Scanning
Research

Visa sponsorship

Not detected in the job text

Hiring contact

Asante, Kwabena

Keywords

Accounts Payable
Finance
Invoice Coding
Invoice Processing
Voucher Preparation
Payment Checks
Vendor Payments
Expense Reports
Expense Codes
Account Transactions
Account Reconciliation
Financial Data
Data Entry
Data Verification
Policy Exceptions
Customer Service
Exception Analysis
Invoice Scanning
Mail Sorting
Clerical Support

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