Jobs in Vaughan

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Within 25 km of Vaughan

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CBRE HV

Admin Svcs Coordinator

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 10.6 km from the city centre

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Job details

Job type: Full-time
Experience: High School Diploma or GED with up to 2 years of job-related experience.
Posted: Oct 28, 2026

Original job description

Job Description

About the Role:

As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. You’ll answer, screen and forward telephone calls, greet customers and resolve customer complaints.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management. What You’ll Do:

Perform administrative duties including updating databases, and including listing signs installations, changes, removal and inventory
Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
• Provide administrative (MLS listings) back-up to Admin Coordinator when required
Issue visitor's passes, validate parking and maintain guest logs.
Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
Interact with vendors for events and coordinate setup in conference rooms.
Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Impact through clearly defined duties, methods, and tasks are described in detail.
Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications

What You’ll Need:

High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [email protected]. We are committed to ensuring that all candidates can participate fully in the process.

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More about this job

Responsibilities

The Administrative Services Coordinator provides essential administrative support, including managing reception duties, scheduling meetings, and maintaining office areas. They are also responsible for updating databases, handling correspondence, and assisting with visitor management.

Requirements

Candidates must have a High School Diploma or GED along with up to two years of relevant experience. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Administrative support
Customer service
Telephone etiquette
Database management
Microsoft Office
Word
Excel
Outlook
Scheduling
Reception duties
Report writing
Organizational skills
Basic math
Communication skills

Visa sponsorship

Not detected in the job text

Keywords

Administrative Services
Reception
Database Management
Microsoft Office
Word
Excel
Outlook
Customer Service
Scheduling
Visitor Management
Reporting
Correspondence
Inventory Management
MLS Listings
Administrative Support

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