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Within 25 km of Vaughan

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Square Yards

Administrative Assistant

Toronto, ON, Canada

Pay: From CA$20.00 per hour · Full-time

Within 25 km of Vaughan · About 10.6 km from the city centre

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Job details

Pay: Pay: From CA$20.00 per hour
Job type: Full-time
Experience: · 1-3 years of relevant experience in an office environment
Posted: Oct 13, 2026

Original job description

Pay: From CA$20.00 per hour

Job description

Greetings from Square Yards Real Estate Inc.

Square Yards is currently hiring a Jr Deals Administrator. The position's primary duties include managing the front desk and performing other administrative tasks.

Work Hours: Monday to Friday, 10:00 AM to 6:00 PM/9:30AM to 5:30PM

Office Location: North York

Duties and Responsibilities· Broker Load – Input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions, etc.,), enter listing information and appointment instructions

· Offer – Preparation of offers, amendments, waivers, and other related forms/documents

· Agent Activities – Booking of open house, preparation of feature sheets, photocopying and filling of all listings and legal documents

· Review all transactions and ensure they are completed and recorded as per company policy. Also ensure they are in good order and are compliant

· Perform duties such as preparation of invoices, and collection of invoices

· Prepare trade record sheets and other required deals related documents

· Ensure all deals related paperwork is properly filed, updated and maintained as per company policy

Follow-up with clients as required for completion of pendencies.

· Ensure all deals related paperwork is forwarded to appropriate parties as per company policy

· Assist with general accounting tasks as required

· Other duties as assigned.

Requirements

· 1-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Strong email communication skills

· Strong communication skills

· Comfortable multi-tasking and prioritizing tasks without guidance

· Excellent interpersonal skills

Job Type: Full-time

Pay: Open for negotiation

Schedule:

8 hour shift
Monday to Friday

Experience:

Deals Administrator: 1-2 years

Work Location: In office

Job Types: Full-time, Permanent

Work Location: In person

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More about this job

Responsibilities

Manage front desk and real estate deal administration, including MLS listings, offers, transaction documents, and agent support. Review, file, and forward deal paperwork, follow up with clients, prepare invoices, and assist with general accounting.

Requirements

Requires 1–3 years of relevant office experience, with 1–2 years of Deals Administrator experience specified. Candidates should be proficient in Microsoft Office, communicate effectively by email and in person, and be able to multitask and prioritize independently.

Skills

Microsoft Office
Email Communication
Written Communication
Interpersonal Skills
Multitasking
Task Prioritization
MLS Listing Administration
Offer Preparation
Document Management
Transaction Review
Invoice Preparation
General Accounting
Client Follow-Up
Front Desk Administration

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Deals Administrator
Administrative Assistant
Front Desk
MLS Listings
Listing Documents
Price Changes
Extensions
Offer Preparation
Amendments
Waivers
Open Houses
Feature Sheets
Legal Documents
Transaction Review
Company Policy Compliance
Invoices
Trade Record Sheets
Document Filing
Client Follow-Up
General Accounting
Microsoft Office
Email Communication
Multitasking
Task Prioritization

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