Jobs in Vaughan

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Within 25 km of Vaughan

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HR Associates

Administrative Assistant

Toronto, ON, Canada

$30 to $33 CAD / hour · Temporary

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Pay: $30 to $33 CAD / hour
Job type: Temporary
Apply by: Nov 27, 2026
Experience: Minimum 2 years of administrative experience in a professional office environment.
Posted: Oct 28, 2026

Original job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our client is seeking a Regulatory Support Clerk for a temporary assignment within a regulatory environment. This role involves administrative support, processing documentation, maintaining records, and assisting with financial and regulatory activities.

Key Responsibilities:

Review and process applications, regulatory filings, and supporting documentation.
Maintain accurate records, spreadsheets, and databases.
Assist with payment processing, fee tracking, and reconciliations.
Respond to inquiries and coordinate with internal and external stakeholders.
Provide general administrative support and ensure compliance with established procedures.

Qualifications:

Minimum 2 years of administrative experience in a professional office environment.
Intermediate to advanced Microsoft Office skills, particularly Excel.
Experience with databases, document processing, and records management.
Strong attention to detail, organizational skills, and ability to meet deadlines.
Excellent communication skills and sound professional judgment.
Experience in financial services, capital markets, or a regulatory environment is an asset.

How to Apply

If you are interested in this opportunity, please submit your resume for consideration.

If you require accommodation during the recruitment process, please call 416-237-1500 x.235.

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More about this job

Responsibilities

Review and process applications, regulatory filings, and supporting documents while maintaining accurate records, spreadsheets, and databases. Support payment processing, fee tracking, reconciliations, stakeholder inquiries, and general administrative activities in accordance with established procedures.

Requirements

Requires at least two years of administrative experience in a professional office, intermediate to advanced Microsoft Office skills - particularly Excel - and experience with databases, document processing, and records management. Candidates should have strong attention to detail, organizational and communication skills, the ability to meet deadlines, and sound professional judgment; experience in financial services, capital markets, or a regulatory environment is an asset.

Skills

Administrative Support
Microsoft Office
Excel
Database Management
Document Processing
Records Management
Payment Processing
Fee Tracking
Reconciliation
Regulatory Filings
Attention To Detail
Organization
Deadline Management
Communication
Professional Judgment

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Regulatory Support
Applications
Regulatory Filings
Document Processing
Records Management
Spreadsheets
Databases
Microsoft Office
Excel
Payment Processing
Fee Tracking
Reconciliations
Stakeholder Coordination
Regulatory Compliance
Financial Services
Capital Markets
Public Sector
Not-For-Profit

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