Jobs in Vaughan

Newest first

Within 25 km of Vaughan

Added 12 hours ago
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Marble Trend Ltd.

Administrative assistant

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 10.6 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 30, 2026
Experience: Experience: 1 year to less than 2 years
Working hours: 30 hours per week
Posted: Oct 4, 2026

Original job description

Work Term: Permanent
Work Language: English
Hours: 30 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 1 year to less than 2 years

Work setting

Retail/wholesale establishment/distribution centre

Tasks

Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Open and distribute mail and other materials
Plan and organize daily operations
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks

Computer and technology knowledge

Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Adobe Photoshop
Social Media
MS Office
Adobe Acrobat Reader
Electronic mail

Technical terminology

Business

Area of work experience

Purchasing, procurement and contracts

Area of specialization

Correspondence
Contracts
Invoices

Transportation/travel information

Public transportation is available

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

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More about this job

Responsibilities

Coordinate office operations, information flow, appointments, contracts, mail, travel, payroll administration, and office supplies. Maintain records and databases, perform data entry and basic bookkeeping, respond to employee and customer inquiries, and support marketing communications.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting one to two years, and one to less than two years of experience. Candidates should be organized, accurate, adaptable, dependable, and able to communicate effectively, multitask, and work independently under tight deadlines.

Skills

Office Administration
Information Coordination
Scheduling
Contract Management
Payroll Administration
Inventory Management
Travel Arrangements
Filing Systems
Data Entry
Customer Service
Bookkeeping
Purchasing and Procurement
Written Communication
Oral Communication
Time Management
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Google Docs
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Windows
Microsoft Word
Adobe Photoshop
Social Media
Microsoft Office
Adobe Acrobat Reader
Electronic Mail
Business Terminology
Purchasing
Procurement
Contracts
Correspondence
Invoices
Transportation
Travel Arrangements
Payroll Administration
Bookkeeping
Data Entry
Customer Service
Digital Database Management
Inventory Management

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