Jobs in Vaughan

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Toronto, ON
- Up to $70,000 CAD / year

Express Employment Professionals

Administrative Assistant

Toronto, ON, Canada

Up to $70,000 CAD / year · Full-time · Contract

Within 25 km of Vaughan · About 16.5 km from the city centre

Apply on jobs.expresspros.com About employer

Applications open in a new tab.

Job details

Pay: Up to $70,000 CAD / year
Job type: Full-time · Contract
Apply by: Nov 17, 2026
Posted: Nov 3, 2026

Original job description

Office Coordinator

Industry: Manufacturing
Location: Vaughan, Ontario (On-Site)
Employment Type: Full-Time, Permanent
Salary: Up to $70,000 per year, depending on experience

Position Overview

Our client, a well-established organization in the manufacturing industry, is seeking a highly organized, proactive, and service-oriented Office Coordinator to support daily office operations at their Vaughan location.

The successful candidate will provide administrative support across multiple departments, including HR, Finance, IT, and Operations, while ensuring a professional, welcoming, and efficient workplace.

Key Responsibilities

Serve as the primary point of contact for visitors, employees, vendors, and incoming calls.
Coordinate daily office operations, including mail, couriers, deliveries, office supplies, and facility services.
Organize meetings, company events, catering, travel arrangements, and visitor logistics.
Monitor and maintain office, kitchen, and cafeteria supplies.
Support employee onboarding, including equipment coordination, IT setup, and first-day arrangements.
Assist HR with training records, benefits administration, and employee documentation.
Provide administrative support to Finance and other departments.
Assist with shipping and receiving activities during busy periods.
Manage company merchandise inventory and replenishment.
Maintain accurate records and ensure smooth day-to-day office operations.

Qualifications & Requirements

Previous experience in office administration, coordination, or a similar role.
Experience in a manufacturing or industrial environment is an asset.
Strong organizational, multitasking, and problem-solving skills.
Excellent communication, interpersonal, and customer service skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, and Teams).
Detail-oriented, proactive, and able to work independently.
Ability to manage multiple priorities and maintain confidentiality.
Strong teamwork skills and a willingness to support various departments.

Compensation & Benefits

Salary: Up to $70,000 annually.
Vacation: 4 weeks of paid vacation.
Pension Plan: 5% employee contribution with an additional 10% employer contribution, for a total of 15%.
Benefits: Comprehensive benefits, 100% employer-paid.
Employment: Full-time, permanent position.

Why Join Our Client?

This is an excellent opportunity to join a reputable manufacturing organization offering a competitive salary, exceptional benefits, generous vacation, and a strong pension plan.

We encourage organized, dependable, and customer-focused professionals to apply!

Apply on jobs.expresspros.com About employer

More about this job

Responsibilities

The Office Coordinator will be the main contact for visitors, staff, vendors and calls, and will keep the office running day to day. The role also organizes meetings and events, manages supplies and merchandise, supports employee onboarding and helps Finance, HR and other teams.

Requirements

Candidates need previous office administration or coordination experience, strong organization and multitasking skills, and excellent communication and customer service. Proficiency in Microsoft Office (Word, Excel, Outlook and Teams) is required; manufacturing experience is an asset.

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Office administration
Visitor reception
Meeting and event coordination
Travel arrangements
Supply and inventory management
Shipping and receiving
Employee onboarding
Training records management
Benefits administration support
Records management
Multitasking
Problem solving
Customer service
Confidentiality
Vendor communication
Teamwork

Benefits

Paid vacation
Pension plan with employer contribution
Comprehensive benefits, 100% employer-paid

Keywords

Office Coordinator
Administrative Assistant
office administration
office coordination
Microsoft Office
Word
Excel
Outlook
Teams
HR support
onboarding
shipping and receiving
inventory management
manufacturing
Vaughan
customer service
reception
benefits administration

Seniority

Entry level

Perks

Generous paid time off
Retirement plan

Tools

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams

Languages

English

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