Jobs in Vaughan

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Quantum Management Services Ltd.

Administrative Assistant (Fundraising)

Toronto, ON, Canada

$22 to $24 CAD / hour · Contract

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Pay: $22 to $24 CAD / hour
Job type: Contract
Apply by: Nov 20, 2026
Posted: Oct 21, 2026

Original job description

Position: Administrative Assistant (Fundraising)
Location: Midtown Toronto, ON (Hybrid)
Salary: $22-$24 per hour
Job Type: 5-month contract with potential for extension
Posting Type: Open vacancy

We are recruiting on behalf of our non-profit client for a Administrative Assistant (Fundraising) to join their team in Toronto. This role is ideal for an organized, detail-oriented professional with strong administrative, data entry, and customer service skills who wants to support meaningful fundraising initiatives.

Key Responsibilities:

- Provide administrative support for fundraising programs, including events, monthly giving, and major gifts.
- Accurately enter and maintain donor information in databases.
- Assist with donation processing, deposits, reconciliation, and charitable receipting.
- Update donor records with communications, event details, and sponsor information.
- Contact monthly donors to obtain updated credit card information as needed.
- Maintain files, mailing lists, and inventory of printed materials and promotional products.

Qualifications:

- Experience with Salesforce and/or SQL is an asset.
- Proficiency in Microsoft Office; knowledge of SQL is an asset.
- Strong data entry skills and attention to detail.
- Excellent written and verbal communication and customer service skills.
- Ability to multitask, prioritize, and meet deadlines.
- Knowledge of donation processing, CRA regulations, basic accounting, or French is an asset.

This is a great opportunity to join a mission-driven non-profit organization, apply your administrative and data management skills, and contribute to meaningful fundraising initiatives that make a positive impact in the community.

Please send your resume in Word version to angela.quinlan@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide administrative support for fundraising programs and maintain accurate donor records, including communications, event details, and sponsor information. Assist with donation processing, deposits, reconciliation, charitable receipting, donor outreach, and the upkeep of files, mailing lists, and promotional materials.

Requirements

Candidates should have strong data entry, administrative, and customer service skills, with excellent communication, attention to detail, and the ability to multitask, prioritize, and meet deadlines. Microsoft Office proficiency is expected; Salesforce, SQL, donation processing, CRA regulations, basic accounting, and French are assets.

Skills

Administrative Support
Data Entry
Donor Database Management
Donation Processing
Reconciliation
Charitable Receipting
Customer Service
Written Communication
Verbal Communication
Attention To Detail
Multitasking
Prioritization
Microsoft Office
Salesforce
SQL
Basic Accounting

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Fundraising
Non-Profit
Administrative Support
Fundraising Programs
Events
Monthly Giving
Major Gifts
Donor Information
Donor Database
Data Entry
Donation Processing
Deposits
Reconciliation
Charitable Receipting
Donor Communications
Sponsor Information
Credit Card Updates
Mailing Lists
Printed Materials
Promotional Products
Salesforce
SQL
Microsoft Office
Customer Service
CRA Regulations
Basic Accounting
French

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