Jobs in Vaughan

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Within 25 km of Vaughan

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Quantum Management Services Ltd.

Administrative Assistant, HR & Office Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Nov 22, 2026
Experience: 3-5 years of administrative experience within a professional or corporate environment
Posted: Oct 23, 2026

Original job description

Position: Administrative Assistant, HR & Office Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-18-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (Tuesday, Wednesday and Thursday)

Our client, a well-established organization, is looking for an Administrative Coordinator, HR & Office Support to join their Toronto office on a 12-18-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys supporting a busy office environment and is interested in gaining or continuing to build exposure to HR-related work.

The role will provide day-to-day office management and administrative support, while also assisting the broader HR team with additional coordination and administrative responsibilities as needed.

Key Responsibilities:

- Provide office management and general administrative support
- Maintain organizational charts and assist with workforce planning
- Draft documents and employee communications in partnership with the Communications team
- Support employee welcome activities
- Coordinate the annual Christmas party and other related office activities
- Complete data processing and general administrative tasks
- Provide additional administrative support to the HR team during quieter periods

What You Bring:

- 3-5 years of administrative experience within a professional or corporate environment
- Strong organizational skills and excellent attention to detail
- Strong written communication skills
- Ability to manage multiple priorities and provide reliable administrative support across different areas of the business
- Previous HR exposure, HR coordination experience or HR-related education would be considered an asset
- Payroll experience would be considered an asset
- A professional, proactive and collaborative approach

This role would be well suited to someone with a strong administrative background who is looking for a position that combines office/administrative support with exposure to HR-related coordination and employee initiatives.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day office management and general administrative support, including data processing and maintaining organizational charts. Assist the HR team with workforce planning, employee communications and welcome activities, and coordinate the annual Christmas party and other office activities.

Requirements

Candidates should have 3–5 years of administrative experience in a professional or corporate environment, strong organizational and written communication skills, and excellent attention to detail. HR exposure, HR coordination experience, HR-related education, and payroll experience are considered assets; a proactive, professional, and collaborative approach is expected.

Skills

Office Management
Administrative Support
Human Resources Coordination
Organizational Chart Maintenance
Workforce Planning
Document Drafting
Written Communication
Employee Communications
Employee Welcome Activities
Event Coordination
Data Processing
Payroll
Organization
Attention To Detail
Multitasking
Prioritization

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Administrative Support
Human Resources
HR Coordination
Workforce Planning
Organizational Charts
Employee Communications
Document Drafting
Employee Welcome Activities
Event Coordination
Christmas Party
Data Processing
Payroll
Office Activities
Professional Environment
Corporate Environment

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