Jobs in Vaughan

Newest first

Within 25 km of Vaughan

Added 1 day ago
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Administrative Assistant - Odette Cancer Centre - Regular full-time - 2026-19041 (2026-19041)
Sunnybrook
Toronto, ON
Added 1 day ago
Administrative Clerk - Regional Base Hospital - Temporary full-time - 2026-18940 (2026-18940)
Sunnybrook
Toronto, ON
Added 1 day ago
Patient Administrative Associate - Emergency Department - Regular Full-Time - 2026-18129 (2026-18129)
Sunnybrook
Toronto, ON

Sunnybrook

Administrative Clerk - Regional Base Hospital - Temporary full-time - 2026-18940 (2026-18940)

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 28, 2026
Posted: Oct 2, 2026

Original job description

Summary Of Duties

Provides support primarily to the Managers and Coordinators. This individual will provide customer service-oriented support across the entire geographical area that is serviced by Sunnybrook Regional Base Hospital Program. Ensure that all documentation relating to education and certification is maintained as per policy:

Prepares required documentation for paramedic certification (OSCE) events.
Maintains data related to paramedic and education databases.
Reviews paramedic new hire documentation and follows up with referral sources and/or others to obtain missing information within the defined timelines.
Meetings: schedule and coordinate meetings, take minutes and prepare all associated documentation.
Completes data entry in relevant information systems as required.
Maintains accurate paramedic records.
Responds to enquiries, telephone calls, and voicemail messages in a timely manner.
Filing/sorting/faxing reports as required.
Other duties as required.

Qualifications/Skills

Requires successful completion of a one (1) year Secretarial program/diploma at the community college level
Minimum of two (2) years related practical experience or the equivalent combination of education and experience
Prior experience as a secretary in a fast-paced setting with students/professionals.
Working knowledge of a learning management system;
Working knowledge of Microsoft365
Typing 40 net w.p.m. with maximum 5% error rate for data entry
Demonstrated effective organizational and time management skills
Demonstrated critical thinking and problem-solving skills
Demonstrated excellent interpersonal, verbal and written communication skills
Strong organizational skills in order to meet deadlines
Ability to work efficiently, independently and collaboratively in a fast paced, flexible team environment
Ability to adapt to change and implement plans and processes to meet the evolving needs of the program.
Demonstrated satisfactory performance and attendance required

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More about this job

Responsibilities

Provides administrative and customer-service support to managers and coordinators across the Sunnybrook Regional Base Hospital Program. Maintains paramedic and education records, prepares certification documentation, coordinates meetings, enters data, and responds to enquiries.

Requirements

Requires completion of a one-year college-level secretarial program or diploma and at least two years of related practical experience, or an equivalent combination of education and experience. Candidates need fast-paced secretarial experience, working knowledge of a learning management system and Microsoft 365, typing speed of 40 net words per minute with no more than a 5% error rate, and strong organizational, communication, and problem-solving skills.

Skills

Customer Service
Meeting Coordination
Minute Taking
Data Entry
Records Management
Filing
Microsoft 365
Learning Management Systems
Typing
Organization
Time Management
Critical Thinking
Problem-Solving
Written Communication
Verbal Communication
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Sunnybrook Regional Base Hospital Program
Paramedic Certification
OSCE
Education Documentation
Certification Records
Paramedic Records
Education Databases
Learning Management System
Microsoft 365
Data Entry
Customer Service
Meeting Coordination
Minute Taking
New Hire Documentation
Filing
Telephone Enquiries
Voicemail
Typing
40 Net Words Per Minute
Organizational Skills
Time Management
Critical Thinking
Problem-Solving
Interpersonal Communication
Written Communication
Verbal Communication

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