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Town of Newmarket

Administrative Coordinator - Camps (Summer Camp 2027)

Newmarket, ON, Canada

Temporary

Within 25 km of Vaughan · About 24 km from the city centre

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Job details

Job type: Temporary

Original job description

Job Description

Working with the Town of Newmarket’s Recreation and Culture Team, means the opportunity to make a difference and connect with your community! Working in Recreation means the start of something special, gaining valuable work experience and learning new skills. We are looking for dedicated individuals who enjoy working with others with a passion to deliver high quality programs, events and services. One thing is for certain, you will love the experience and our participants will too!

The Successful Candidate Will:

Manage staff scheduling by building and posting weekly schedules, assisting with finding staff coverage, and sending reminders through a weekly staff newsletter.
Support the implementation of camp staff trainings to ensure staff are paid appropriately, required paperwork is collected, sessions are running according to schedule, and resources are printed/distributed.
Print required paperwork for upcoming camp weeks (i.e. class lists, sign in sheets, medical forms, waivers, etc.), as well as file and review previous week’s paperwork.
Complete inventory checks, orders camp supplies to support quality camp programming, and tracks purchases to ensure purchases fall within budget allocations.
Collaborate with outside user groups to ensure all parties are on the same page in delivering safe and quality programming. User groups may include Aquatics, Facilities, Customer Service, Special Guests, Bus Company, Vendor Camps, etc.
Respond to inquiries, escalated concerns and emergency situations from parents/guardians and the general public through phone and email, and direct them to the appropriate staff.
Frequently use registration software to complete registrations, withdrawals, refunds, payments and update camper information.

*For full listing of duties and responsibilities, please see the attached Job Description.

Job Requirements

Post-secondary education in a related discipline combined with progressive experience in recreation programming and/or administrative duties is an asset or equivalent of education and experience.
Excellent leadership, organizational, public relations and time management skills.
Ability to work in a team environment, collaborate with co-workers and deal courteously and effectively with staff, participants, parents/guardians and the general public.
Strong working knowledge of computers in Microsoft (Word, Excel, Outlook); Xplor experience is an asset.
Current Intermediate First Aid & CPR-C certification required.
Current High Five (Principles of Healthy Child Development) certification required.
Crisis Prevention and Intervention (NVCI) certification required.
Class “G” Driver’s License in good standing and a reliable vehicle for corporate business.
Due to the nature of the contacts of this position a Police Vulnerable Sector Check satisfactory to the Town (Those 18 Years & Older) or the completion of Declaration of Minors – Working with Vulnerable Individuals Self Declaration Form (Those 17 Years and Younger) is required.

Please Note: Certifications are not required at time of application but must be obtained prior to job commencement. The Town of Newmarket may offer opportunities for certification.

Apply on newmarket.hua.hrsmart.com About employer

More about this job

Responsibilities

The Administrative Coordinator at the Town of Newmarket will build staff schedules, prepare camp paperwork and supplies, coordinate with other camp groups, and answer parent and public questions. They will also use registration software for sign-ups, refunds and camper records.

Requirements

Candidates need post-secondary education in a related field or equivalent experience, plus recreation or administrative experience. They must hold Intermediate First Aid and CPR-C, High Five and NVCI certifications (obtainable before starting), a Class G licence, a vulnerable sector check, and solid Microsoft Office skills.

Skills

Xplor
Microsoft Word
Microsoft Excel
Microsoft Outlook
Registration software
Staff scheduling
Camp administration
Inventory management
Purchasing and budget tracking
Recreation programming
Customer service
Crisis intervention
Leadership
Time management
Public relations
Team collaboration
Paperwork and records management
Email and phone communication

Keywords

Summer camp coordinator
Recreation coordinator
Camp administration
Camp scheduling
Staff scheduling
Registration software
Xplor
Microsoft Office
Microsoft Excel
Microsoft Outlook
Recreation programming
Municipal government
Youth programs
Camp supplies
Budget tracking
Temporary job
First Aid
CPR-C
High Five
NVCI

Seniority

Entry level

Licences and certifications

Intermediate First Aid
CPR-C
High Five
NVCI
Class G

Tools

Microsoft Word
Microsoft Excel
Microsoft Outlook
Xplor
Registration software

Languages

English

Fields of study

Recreation
Recreation and leisure studies

Own vehicle

Yes

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