Jobs in Vaughan

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Within 25 km of Vaughan

Added 8 days ago
Administrative Coordinator - Student Services - Temporary Full-Time 2026-18633 (2026-18633)
Sunnybrook
Toronto, ON
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Sunnybrook

Administrative Coordinator - Student Services - Temporary Full-Time 2026-18633 (2026-18633)

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posted: Sep 9, 2026

Original job description

Summary Of Duties

The Coordinator for Student Services at the Education Centre, Sunnybrook is responsible for creating a remarkable experience by helping our learners have a positive registration experience, particularly with acquiring their hospital items, such as computer, locker, and scrubs access. The role is often the first in-person point of contact for our learners during onboarding and plays an essential role in the Student Services team. This position will provide comprehensive administrative support to Student Services. A successful candidate will be expected to work both independently and as part of a team.

The individual will work closely with the Student Services staff and deal directly with Students, Interns, Residents, Fellows, and Clinical Instructors on a daily basis.

Provide administrative support in the registration of all learners. This includes, but is not limited to addressing learner enquiries,, entering and tracking registration in NirvSystem, requesting and issuing computer access, managing and tracking hospital items deposits, etc.
Assist with preparing Medical Trainee Days Report to the Ministry of Health and Long-Term Care (involves data collection and verification of medical student, resident and clinical fellow trainee days)
Manage Student Services equipment and facilities (computer lab, seminar rooms, student lounge, call rooms, etc.)
Provide assistance for student orientation, student committees, student events, etc.
Provide administrative support for cross coverage during sick days and vacation
Other duties as assigned

The role will also support other activities related to enhancing the experience of learners at Sunnybrook.

Qualifications/Skills

Post Secondary or Community College with recent related work experience required
Advanced computer skills in MS Office, particularly Excel and Access
Prior work experience with learner databases (HSPnet, POWER, NirvSystem, MedSIS, etc.)
Demonstrated effective critical thinking and strong problem solving skills
Strong organizational and time management skills
Ability to deal with fluctuating workloads
Ability to balance competing priorities
Possesses exceptional attention to detail
Superb interpersonal and communication skills (oral and written)
Excellent judgment and problem solving skills
Team oriented
Takes initiative; demonstrates creativity and flexibility
Ability to follow hospital policies and procedures as well as current legislation

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More about this job

Responsibilities

Provide administrative support for learner registration, respond to enquiries, track registrations, arrange computer access, and manage deposits and hospital items. Maintain student facilities and equipment, support reports and learner events, and provide cross-coverage for the Student Services team.

Requirements

Requires post-secondary or community college education and recent related work experience, along with advanced Microsoft Office skills, particularly Excel and Access. Candidates should have strong organization, communication, problem-solving, attention to detail, and prioritization skills, with experience using learner databases preferred by the listed qualifications.

Skills

Administrative Support
Learner Registration
Data Entry
Data Tracking
Microsoft Excel
Microsoft Access
Learner Database Management
Critical Thinking
Problem Solving
Organization
Time Management
Attention To Detail
Interpersonal Communication
Prioritization
Teamwork
Flexibility

Visa sponsorship

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Keywords

Student Services
Learner Registration
NirvSystem
HSPnet
POWER
MedSIS
Microsoft Office
Microsoft Excel
Microsoft Access
Medical Trainee Days Report
Ministry Of Health And Long-Term Care
Data Collection
Data Verification
Computer Access
Equipment Management
Facilities Management
Student Orientation
Student Committees
Student Events
Hospital Items
Deposits
Administrative Support
Learner Enquiries
Hospital Policies
Legislation

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