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Within 25 km of Vaughan

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HR Associates

Administrative Specialist

Toronto, ON, Canada

Contract

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Contract
Apply by: Nov 13, 2026
Posted: Oct 14, 2026

Original job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our client is seeking an Administrative Specialist for a temporary position providing administrative and operational support within a public sector environment. This role involves office coordination, financial administration, records management, and supporting senior management.

Key Responsibilities

Coordinate daily administrative activities, correspondence, and internal and external inquiries.
Prepare reports, meeting agendas, minutes, presentations, and other documents.
Support financial administration, including expense tracking, invoice processing, and reconciliations.
Assist with human resources administration, records management, and office procedures.
Coordinate meetings, scheduling, travel arrangements, and office logistics.
Maintain confidential records and support senior management with administrative projects.

Qualifications

Previous administrative or office coordination experience, preferably within the public sector.
Experience with financial administration, expense tracking, or invoice processing.
Strong organizational skills with the ability to manage competing priorities.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Strong attention to detail, professionalism, and ability to handle confidential information.

How to Apply

If you are interested in this opportunity, please submit your resume for consideration.

If you require accommodation during the recruitment process, please call 416-237-1500 x.235.

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More about this job

Responsibilities

Coordinate daily administrative operations, correspondence, inquiries, meetings, scheduling, travel, and office logistics, and prepare reports, agendas, minutes, presentations, and other documents. Support financial and human resources administration, maintain confidential records, and assist senior management with administrative projects.

Requirements

Previous administrative or office coordination experience is sought, preferably in the public sector, along with experience in financial administration such as expense tracking or invoice processing. Candidates should have strong organizational and communication skills, attention to detail, professionalism, confidentiality, and proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

Skills

Administrative Coordination
Office Coordination
Financial Administration
Expense Tracking
Invoice Processing
Reconciliations
Records Management
Human Resources Administration
Meeting Coordination
Scheduling
Travel Arrangements
Written Communication
Verbal Communication
Microsoft Word
Microsoft Excel
Microsoft Outlook

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Coordination
Public Sector
Government Administration
Financial Administration
Expense Tracking
Invoice Processing
Reconciliations
Human Resources Administration
Records Management
Confidential Records
Correspondence
Reports
Meeting Agendas
Meeting Minutes
Presentations
Scheduling
Travel Arrangements
Office Logistics
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Client Confidentiality

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