Jobs in Vaughan

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Within 25 km of Vaughan

Added 3 hours ago
Clinic Secretary - Family Health Team Clinic - Regular Part-Time - 2026-19070 (2026-19070)
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Added 3 hours ago
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Sunnybrook

Clinic Secretary - Family Health Team Clinic - Regular Part-Time - 2026-19070 (2026-19070)

Toronto, ON, Canada

Part-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Part-time
Apply by: Nov 22, 2026
Posted: Oct 23, 2026

Original job description

Clinic Secretary – Part-Time

Job Description

Key Responsibilities:

Complete administrative tasks including chart preparation, booking appointments, managing phone lines and other administrative tasks as needed

Process patient referrals and follow up appointments in a timely manner

Proficiently respond to all communications including phone calls and emails

Provide face to face patient support in our outpatient clinics

Support nursing staff and physicians with triaging of patient appointments based on patients' needs

Support clinic flow by coordinating on-site and virtual appointments

Participate in Quality Improvement Initiatives

Experience with front-line/patient facing health care clinic administrative work is essential

The Requirements

Medical office experience is essential

Previous experience with Electronic Medical Records (EMRs) required. - Telus Practice Solutions (PSS) EMR is an asset.

Excellent written, verbal and electronic communication skills

Proficient in MS Office Suite and an aptitude for adapting to new software and IT systems

Sound knowledge of medical terminology

Exceptional patient service skills

Experience working with multi-disciplinary teams

Ability to manage patient confidentiality at all times

We offer a great team based working environment with opportunities to let your excellence shine!

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More about this job

Responsibilities

Prepare charts, schedule appointments, manage phone lines and communications, process referrals, and provide face-to-face support to patients. Coordinate on-site and virtual clinic appointments, assist clinical staff with appointment triage, and participate in quality improvement initiatives.

Requirements

Medical office experience and prior experience with electronic medical records are essential; experience with Telus Practice Solutions is an asset. Candidates need strong communication and patient service skills, medical terminology knowledge, Microsoft Office proficiency, the ability to adapt to new systems, multidisciplinary teamwork experience, and a commitment to patient confidentiality.

Skills

Medical Office Administration
Electronic Medical Records
Appointment Scheduling
Patient Referrals
Patient Communication
Patient Service
Medical Terminology
Microsoft Office
Telephone Management
Patient Appointment Triage
Clinic Coordination
Patient Confidentiality
Teamwork
Quality Improvement
Adaptability to Software and IT Systems

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Administration
Electronic Medical Records
Telus Practice Solutions
Chart Preparation
Appointment Scheduling
Patient Referrals
Follow-Up Appointments
Telephone Management
Email Communication
Patient Support
Outpatient Clinics
Appointment Triage
Clinic Flow
Virtual Appointments
Quality Improvement
Microsoft Office Suite
Medical Terminology
Patient Confidentiality
Multidisciplinary Teams
Healthcare Administration

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