Our client is seeking an experienced Corporate Law Clerk to join its Corporate Services department. The ideal candidate will have a strong background in corporate law, extensive knowledge of applicable corporate legislation, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Summary Key Responsibilities
- Prepare and file corporate documentation for simple and complex incorporations, organizations, amendments, continuances, amalgamations, and dissolutions under the Business Corporations Act (Ontario), Canada Business Corporations Act, Canada Not-for-Profit Corporations Act, and Corporations Act (Ontario).
- Prepare corporate closing documents, including resolutions approving share and asset sale transactions, officer certificates, and directions, and assist lawyers with post-closing matters.
- Prepare routine corporate minute book documentation, including annual meeting materials, changes to directors and officers, registered office changes, dividends, and share provisions, and complete all related filings.
- Prepare and file business name, partnership, and limited partnership registrations in accordance with applicable provincial legislation.
- Prepare and file extra-provincial and territorial registrations, amendments, and annual returns for corporations, partnerships, and limited partnerships.
- Prepare and file annual returns, initial returns, and notices required under the Corporations Information Act (Ontario) and Canada Business Corporations Act.
- Review, analyze, and summarize corporate minute books and records, identify deficiencies, recommend appropriate corrective action, and prepare necessary remedial documentation.
- Obtain Certificates of Status and Compliance.
- Take ownership of assigned files and ensure work is completed accurately and within established deadlines.
- Maintain strict confidentiality and exercise sound professional judgment.
Qualifications
- Minimum of five years of experience as a Corporate Law Clerk.
- Completion of the Institute of Law Clerks of Ontario (ILCO) certification.
- Membership in good standing with the Institute of Law Clerks of Ontario.
- Flexibility to work outside regular business hours when required.
Skills and Competencies
- Thorough knowledge and practical application of relevant corporate legislation.
- Proficiency in Microsoft 365, MinuteBox, CorpLink, eCore, and Adobe Acrobat.
- Excellent written and verbal communication skills.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage competing priorities and meet tight deadlines.
- Strong analytical, problem-solving, and decision-making abilities.
- Excellent interpersonal skills and a collaborative approach.
- Resourceful, proactive, and able to work independently with minimal supervision.
- Willingness to take initiative and assume additional responsibilities as required.
