About the Company
Our client, a leading full-service law firm located in downtown Toronto, is seeking an experienced Corporate Legal Assistant to join their team.
Responsibilities
- Provide comprehensive administrative and legal assistant support to three partners within the Corporate/Commercial group
- Draft, revise, format, compare, and finalize complex corporate and transactional documents
- Perform advanced document formatting, blacklining, revisions, and conversions using Litera Compare, Kofax, and Microsoft Office
- Prepare correspondence, legal documents, and other materials through transcription and copy-typing
- Prepare, organize, and maintain corporate minute books and closing documentation
- Manage calendars, meetings, appointments, and travel arrangements
- Prepare pre-bills and assist with billing administration and expense reports
- Open and maintain client files, including electronic and physical document management
- Coordinate photocopying, scanning, binding, filing, and courier arrangements
- Liaise professionally with lawyers, clients, and internal staff
- Maintain organized records and assist with file maintenance and storage
- Provide support on special projects and additional administrative duties as required
Requirements
- Legal Assistant diploma from an accredited institution
- 3+ years of experience as a Corporate Legal Assistant within a law firm
- Strong experience supporting corporate/commercial lawyers and working with complex transactional documents
- Advanced document specialist skills, including formatting, blacklining, revisions, and document conversions
- Proficiency with Litera Compare, Kofax, Microsoft Word, Outlook, and Calendar
- Experience preparing and maintaining corporate minute books
- Strong proofreading, transcription, and organizational skills
- Experience with billing administration and pre-bills; 3E experience considered an asset
- Familiarity with document management systems considered an asset
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment
- Excellent communication, interpersonal, and client service skills
- Exceptional attention to detail and ability to work independently with minimal supervision
- Professional, collaborative, and team-oriented approach
Compensation
- Salary up to $65,000, commensurate with experience
- Comprehensive benefits package
- Hybrid work arrangement with 3 days in the office
- Opportunity to join an established and highly regarded Toronto law firm
- Collaborative and professional working environment
We do not use AI to screen candidates.
