Jobs in Vaughan

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Within 25 km of Vaughan

Added 29 days ago
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Department Assistant

Markham, ON, Canada

The total target annual compensation (based on 2,080 hours per year) ranges from $48,000 to $94,000 depending on education, experience, and demonstrated expertise. · Full-time

Within 25 km of Vaughan · About 17.1 km from the city centre

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Job details

Pay: The total target annual compensation (based on 2,080 hours per year) ranges from $48,000 to $94,000 depending on education, experience, and demonstrated expertise.
Job type: Full-time
Apply by: Nov 8, 2026
Posted: Oct 9, 2026

Original job description

Huawei Canada has an immediate 12-month contract opening for a Department Assistant.

About the team:

From Procurement to Finance to IT services and much more, the Quality & Operation Department provides critical support for all of Huawei Canada. This department prides itself on its ability to solve complex problems, often under tight deadlines, while provided world class service. The department’s name reflects its commitment to quality and operational excellence.

About the job:

Provide direct administrative and office management support to director and managers of the department as directed.
Prepare travel schedules, book travel arrangements, and make reservations for senior management and employees.
Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).
Minute taking and tracking meeting resolutions.
Basic system and document management for procurement projects.
Complete expense reports, pay invoices and other related duties.
Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
Some personal assistant duties as required (lunches, errands).
Other duties shall be assigned as required.

The total target annual compensation (based on 2,080 hours per year) ranges from $48,000 to $94,000 depending on education, experience, and demonstrated expertise.

Job requirements

About the ideal candidate:

Post-Secondary Diploma in Business Administration, or relevant discipline.
Strong knowledge of office procedures and practices.
Fast learner and keen attention to details.
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
Resourceful and flexible.
Strong English communication skills.
Strong organizational skills, time management skills and ability to schedule duties/projects (multi-task).
Desire to contribute to a team environment.

Additional Information:

Huawei Canada is committed to a fair, inclusive, and accessible recruitment process. If you require accommodation during any stage of the hiring process, please let us know and we will work with you to meet your needs.

All applications for this position are reviewed directly by our hiring team, we do not use artificial intelligence tools to screen or select candidates.

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More about this job

Responsibilities

Provide administrative and office management support to department leaders, including arranging travel, coordinating meetings and events, taking minutes, and tracking resolutions. Support procurement documentation, expense reports, invoice payments, visitor relations, and occasional personal assistant tasks.

Requirements

A post-secondary diploma in Business Administration or a relevant discipline is requested, along with knowledge of office procedures and proficiency in Microsoft Office. The ideal candidate is detail-oriented, adaptable, resourceful, organized, able to multitask, communicates strongly in English, and contributes effectively to a team.

Skills

Office Administration
Office Management
Travel Coordination
Event Coordination
Meeting Minutes
Document Management
Procurement Support
Expense Reporting
Invoice Processing
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Quality & Operations
Telecommunications
Administrative Support
Office Management
Business Administration
Office Procedures
Travel Arrangements
Meeting Coordination
Seminars
Workshops
Event Planning
Minute Taking
Meeting Resolutions
Procurement Projects
Document Management
Expense Reports
Invoice Payments
Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Time Management
Multitasking
English Communication

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