On-Call Facilities & Project Support Coordinator
Location: Downtown Toronto, ON
Duration: On-Call / As-Needed
Work Type: On-Call – Flexible, As-Needed Support
Compensation: $24.00/hour
Role Overview
We are seeking an experienced and dependable On-Call Facilities & Project Support Coordinator to provide administrative and operational support within a facilities and building operations environment.
The successful candidate will have experience in facilities coordination, building operations, and/or project support, with the ability to assist with a variety of day-to-day requirements as they arise.
This opportunity is suited to someone who is adaptable, organized, and comfortable stepping in to support facilities-related activities and special projects on an as-needed basis.
Key Responsibilities
Facilities & Operational Support
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Provide general administrative and operational support for facilities and building-related activities.
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Assist with coordinating facilities maintenance, repairs, service requests, and vendor communications.
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Liaise with internal departments, contractors, vendors, and external service providers as required.
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Assist with office moves, space planning, equipment coordination, and other operational requirements.
Project Coordination & Administration
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Support the planning, coordination, and tracking of facilities-related projects and initiatives.
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Assist with monitoring project timelines, deliverables, documentation, and follow-ups.
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Maintain accurate records, reports, invoices, and facilities documentation.
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Provide additional administrative support as needed.
Qualifications
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Previous experience in facilities coordination, facilities administration, project coordination, or a related administrative support role.
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Exposure to building operations, maintenance coordination, vendor management, or facilities projects is considered an asset.
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Strong organizational, time-management, and multitasking abilities.
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Excellent communication and interpersonal skills.
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Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
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Ability to work independently, demonstrate initiative, and adapt to changing priorities.
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Flexible availability and willingness to support on-call assignments as required.
**Staffworks may use AI-enabled tools to assist with recruitment activities while maintaining recruiter involvement and respecting applicable privacy and employment regulations.**
