Jobs in Vaughan

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Within 25 km of Vaughan

Added 3 days ago
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SPECTRAFORCE

Fleet Administration Coordinator

Markham, ON, Canada

On-site

$24.24 CAD / hour

Within 25 km of Vaughan · About 18.9 km from the city centre

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Job details

Pay: $24.24 CAD / hour
Workplace: On-site
Posted: Oct 15, 2026

Original job description

JOB TITLE: Fleet Administration Coordinator
LOCATION: Markham, Ontario (TOC)
DURATION: 1 year, onsite
LOCATION: 101 Honda Blvd, Markham, Ontario, CAN L6C 0M6

Responsibilities/Job Description:
•Generate and analyze fleet preventive maintenance reports and communicate requirements to drivers, internal garages/external service providers, and applicable management.
•Communicate with field contacts fleet related requirements such as overdue critical inspections and maintenance.
•Coordinate regular vehicle administration and maintenance programs such as annual license renewals, insurance renewals, invoice sourcing and vehicle additions/deletions.
•Respond to and resolve fleet related issues, working with the appropriate Fleet Team Lead and /or Fleet Analyst as required.
•Maintain effective files and records (hard copy and electronic) related to Enbridge fleet.
•Provide fleet data/reporting to internal clients and management as required.
•Interact with the field and external fleet service providers as required.
•Provide clerical support as required by the GDS Fleet Supervisor.
•Respond to fleet inquires to the GDS Fleet Support phone line and email
•Other duties as required

Qualifications:
•Minimum Secondary School Education or equivalent
•Must have demonstrated ability to work in a computerized environment, experience with, or the ability to learn applications such as Excel, SAP, Element Interactive.
•Must be able to type 40 words per minute net.
•Must have excellent verbal and written communication skills and the ability to interact with multiple clients in a clear, concise and courteous manner.
•Must be capable of learning and interpreting Company policies and procedures.
•Must have the ability to work in a team environment.
•Must be able to work responsibly under direct and indirect supervision.

Applicant Notices & Disclaimers

For information on benefits, equal opportunity employment, and location-specific applicant notices, click here

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. The pay rate for this position is C$24.24/hr.

Apply on spectraforce.com About employer

More about this job

Responsibilities

The Fleet Administration Coordinator at SPECTRAFORCE will generate fleet maintenance reports and follow up with drivers and service providers. They will also handle licence and insurance renewals, keep fleet records and answer fleet inquiries by phone and email.

Requirements

Candidates need secondary school education, computer skills in Excel, SAP and similar systems, and typing at 40 words per minute net. They also need clear communication skills and the ability to work in a team under supervision.

Skills

Excel
SAP
Element Interactive
Microsoft Office
Typing (40 WPM)
Fleet maintenance reporting
Vehicle administration
Records management
Invoice processing
Vendor coordination
Customer service
Written communication
Verbal communication
Team collaboration
Policy and procedure interpretation
Data reporting

Keywords

Fleet administration
Fleet coordinator
Fleet maintenance
Preventive maintenance
Excel
SAP
Element Interactive
Vehicle administration
Fleet reporting
Vehicle licence renewal
Insurance renewal
Clerical support
Administrative coordinator
Fleet support
Typing
Enbridge
Markham

Tools

Excel
SAP
Element Interactive

Languages

English

Seniority

Entry level

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