Licensed Condominium Property Manager
Vista Property Management Inc. | Toronto, Ontario
Salary: $75,000–$90,000 annually, commensurate with experience
Employment Type: Full-Time, Permanent
Work Arrangement: Hybrid - 4 days onsite, 1 day remote
Location: Toronto, Ontario
About Vista Property Management
Vista Property Management Inc. is an established condominium property management company serving the Greater Toronto Area since 1979. We pride ourselves on providing professional, responsive and personalized management services to the condominium communities we represent.
We are seeking an experienced, licensed Condominium Property Manager to join our team and oversee the day-to-day operations of two established condominium corporations located within approximately ten minutes of each other.
This position offers a structured working environment, direct support from senior management and an opportunity for long-term professional growth.
Position Overview
The successful candidate will be responsible for coordinating daily property operations, supervising onsite personnel, responding to resident and owner inquiries, and ensuring the effective delivery of maintenance and management services.
Exceptional communication skills are essential to this position. We are looking for an individual who communicates clearly, professionally and confidently, both verbally and in writing. The successful candidate must be comfortable handling sensitive situations, resolving disputes, preparing professional correspondence and maintaining positive working relationships with residents, board members, staff and contractors.
The position is primarily operational, with senior executives providing direct oversight and handling higher-level strategic, financial and legal matters.
The successful candidate will not be responsible for bookkeeping or accounting functions, allowing them to focus on property operations, service delivery and resident relations.
Key Responsibilities
Property Operations and Maintenance
· Oversee the daily operations of two condominium corporations.
· Coordinate preventative maintenance, repairs, inspections and contractor activities.
· Conduct regular property inspections to identify maintenance requirements and ensure compliance with established standards.
· Coordinate and monitor work orders, service requests and contractor performance.
· Assist with the administration of capital improvement projects under the direction of senior management.
Communication and Resident Relations
· Serve as a primary point of contact for residents, owners, board members and service providers on operational matters.
· Prepare clear, accurate and professional written correspondence, including notices, emails, reports and responses to complaints.
· Communicate proactively with residents and board members regarding maintenance activities, service interruptions and operational developments.
· Address complaints and disputes diplomatically, exercising sound judgment and maintaining professionalism in challenging situations.
· Demonstrate strong listening skills, responsiveness and the ability to explain complex matters in clear, understandable language.
· Maintain timely follow-up on outstanding inquiries, commitments and operational matters.
· Ensure compliance with condominium declarations, by-laws, rules and applicable legislation.
Staff and Contractor Supervision
· Supervise and coordinate onsite building personnel.
· Monitor staff performance, scheduling and daily operational requirements.
· Liaise with contractors, service providers and vendors to ensure work is completed efficiently and to an appropriate standard.
· Identify opportunities to improve operational efficiency and service delivery.
Board and Administrative Support
· Attend scheduled board meetings and provide operational updates and management reports.
· Assist with implementing board decisions and tracking outstanding action items.
· Maintain accurate property records, maintenance documentation and operational reports.
· Work closely with senior management on matters requiring executive direction.
Board Meeting Requirements
· One regularly scheduled daytime board meeting per month at the primary residential property.
· Approximately one board meeting per quarter at the second property.
Qualifications and Experience
Required
· Valid General Licence issued by the Condominium Management Regulatory Authority of Ontario (CMRAO).
· Minimum 3–4 years of condominium property management experience.
· Demonstrated experience managing large, multi-residential condominium communities.
· Exceptional written and verbal communication skills, including the ability to prepare professional correspondence and communicate effectively with a diverse range of individuals.
· Strong interpersonal skills, emotional intelligence and the ability to manage difficult conversations professionally and diplomatically.
· Demonstrated ability to respond promptly, communicate proactively and maintain effective follow-up.
· Strong understanding of the Condominium Act, 1998, and applicable regulations.
· Experience coordinating building maintenance, contractors and onsite personnel.
· Excellent organizational, time-management and problem-solving abilities.
· Ability to work independently while collaborating with senior management.
· Proficiency with computers and property management software.
Preferred
· Experience managing high-rise condominium buildings with complex mechanical and building systems.
· Familiarity with major capital projects and preventative maintenance programs.
· Experience supervising unionized building personnel.
· Proven ability to establish positive working relationships with condominium boards and residents.
Compensation and Benefits
· Competitive annual salary of $75,000–$90,000, based on qualifications and experience.
· Full-time, permanent employment.
· Hybrid working arrangement with four onsite days and one work-from-home day per week.
· Three weeks of paid vacation.
· Extended health and dental benefits.
· Company-provided laptop and mobile phone for business use.
· Employer-paid professional licensing and continuing education.
· Direct access to experienced senior management for guidance and support.
· Opportunities for career advancement and increased management responsibilities.
· Established properties located within approximately ten minutes of each other.
· Predictable board meeting schedule, with meetings generally held during regular business hours
Why Join Vista?
At Vista Property Management, we recognize the importance of providing our managers with the resources and support necessary to succeed.
Unlike positions requiring managers to independently handle every aspect of condominium administration, this role is structured to allow the successful candidate to concentrate on property operations and resident services, with dedicated accounting support and direct executive oversight.
We offer a collaborative working environment, established condominium communities and the opportunity to develop professionally within a company with decades of experience in the industry.
How to Apply
Interested candidates are invited to submit their resume and a brief cover letter outlining their relevant condominium management experience.
Application Email: info@vistapm.ca
Application Deadline: December 15, 2026
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
- Vista Property Management Inc. is an equal opportunity employer and welcomes applications from qualified candidates
