Job Description
The Health and Safety Administrator/Analyst will assist in the development, implementation, and maintenance of health and safety programs, policies, and procedures. This role involves managing documentation, coordinating training sessions, and supporting the H&S team in promoting a safe workplace culture and most important responsible to keep update safety tools used by the SMS software and other safety platform using in the project: LSM, ISN, ASITE and similar OHS softwares.
Responsibilities:
Documentation and Record Keeping:
- Maintain and update safety records, incident reports, and safety training documentation
- Ensure all health and safety documentation is compliant with legal requirements and internal policies.
- Organize and file safety-related documents for easy access and retrieval
Safety Training Support:
- Assist in scheduling and coordinating health and safety training sessions for employees
- Track employee participation in safety programs and certifications.
- Help prepare training materials and ensure training records are up to date.
Incident Reporting and Tracking:
- Assist in the reporting and documentation of accidents, injuries, and near misses.
- Track and follow up on incident reports to ensure corrective actions are implemented.
- Support the investigation of incidents and assist in compiling necessary reports.
Safety Inspections and Audits:
- Help coordinate regular safety inspections and audits to ensure compliance with safety policies.
- Support the identification and reporting of safety hazards or risks within the workplace.
- Assist in preparing safety inspection reports and recommend corrective actions.
General Support to Health and Safety Team:
- Provide administrative support to the Health and Safety Manager and Coordinator(s)
- Assist in the preparation of safety-related reports for senior management.
- Coordinate safety meetings and ensure all relevant documentation is available.
- OHS legislation review and monitoring.
Compliance Monitoring:
- Assist in monitoring the implementation of corrective actions to verify their effectiveness.
- Help ensure the organization adheres to ISO 45001:2018 standards and meets legal and regulatory requirements.
- Support preparations for external audits by ensuring internal processes are aligned with ISO 45001.
Continuous Improvement:
- Assist in identifying trends in audit findings and propose recommendations to improve the OHSMS.
- Help support the continual improvement of safety policies and practices across the organization.
Emergency Preparedness and Response:
- Assist in the development and execution of emergency response plans.
- Assist in the emergency drills, including fire drills and evacuation procedures, to ensure preparedness for any emergencies.
Work Conditions:
60% Project office 20% Head office – 20% Field.
Please note that only candidates that meet requirements will be contacted.
We do not accept unsolicited agency resumes.
We are committed to creating an accessible and barrier‑free recruitment process and workplace. If you need any accommodation through the process, please email talentacquisition@tgp.build
