Our client, a growing boutique law firm located in Downtown Toronto, is seeking an experienced and detail-oriented Legal Assistant to join its expanding team.
The firm specializes in Family Law and Estates Law and offers an excellent opportunity for a legal professional who enjoys working in a collaborative, close-knit environment while supporting lawyers across a variety of legal matters.
The successful candidate will have previous experience providing litigation support, preparing legal documentation, coordinating court filings, and managing legal files in a busy law firm environment. This role is ideal for someone who takes initiative, is highly organized, and enjoys being an integral part of a growing legal practice.
Key Responsibilities
Legal and Litigation Support
- Provide comprehensive administrative and legal support to lawyers specializing in Family Law and Estates Law.
- Prepare, draft, format, proofread, and revise legal correspondence, pleadings, affidavits, motions, factums, and other legal documentation.
- Assist with litigation matters, including organizing case materials, preparing court documents, and coordinating filing requirements.
- Complete electronic court filings and submissions, ensuring accuracy and adherence to applicable deadlines.
- Maintain litigation calendars, monitor court dates, limitation periods, and other critical deadlines.
- Assist with trial preparation, document production, disclosure, and organization of evidence.
- Coordinate meetings, client appointments, examinations, and other legal proceedings.
Family Law & Estates Administration
- Assist with the preparation and organization of documentation relating to family law matters, including separation agreements, financial disclosure, divorce applications, and related court documents.
- Support lawyers with estates-related matters, including estate administration, probate applications, wills, and supporting documentation.
- Maintain organized client files and ensure all documentation is accurately recorded and accessible.
- Liaise with clients, opposing counsel, court personnel, and other external parties professionally and efficiently.
Administrative Responsibilities
- Manage incoming correspondence, emails, telephone calls, and client inquiries.
- Maintain electronic and physical client files, ensuring confidentiality and proper document management.
- Assist with billing, docketing, time entry, and administrative reporting.
- Provide general office and administrative support as required.
- Identify opportunities to improve administrative processes and contribute to the firm's continued growth.
Qualifications & Experience
- Previous experience as a Legal Assistant, Litigation Legal Assistant, or Legal Administrative Assistant within a law firm.
- Experience supporting litigation and preparing court documents is essential.
- Strong knowledge of Ontario court procedures and electronic court filing processes.
- Exposure to Family Law and Estates Law is highly preferred.
- Experience preparing pleadings, affidavits, motions, financial disclosure, and other litigation-related documentation.
- Strong organizational and time-management skills, with the ability to manage competing priorities and strict deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office and legal practice management/document management software.
- Ability to work independently while contributing to a collaborative team environment.
- High degree of professionalism, discretion, and attention to detail.
What the Firm Offers
- Competitive compensation package commensurate with experience.
- Hybrid work arrangement offering flexibility.
- Opportunity to join a growing boutique law firm with an established and expanding practice.
- Collaborative and supportive working environment.
- Direct exposure to lawyers and involvement in meaningful legal matters.
- Opportunity to grow professionally alongside the firm.
