Jobs in Vaughan

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Within 25 km of Vaughan

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The HR Pro

Legal Receptionist

Thornhill, ON, L3T 6M8, Canada

Full-time

Within 25 km of Vaughan · About 5.8 km from the city centre

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Job details

Job type: Full-time
Posted: Sep 21, 2026

Original job description

About Our Client

Our Client is an established, busy law firm serving clients throughout Toronto and the GTA, with a strong focus on Real Estate and Business Law. The firm is committed to providing professional, responsive legal services while maintaining strong client relationships and a high standard of service.

The Opportunity

Our Client is seeking a professional, organized, and client-focused Legal Receptionist to join their Thornhill office on a permanent, full-time, in-office basis.

This is a busy and fast-paced office with a high volume of files and closings. The ideal candidate will be a quick learner who takes direction well, takes detailed notes when learning new tasks, and is comfortable working independently.

There will be times when lawyers and law clerks are unavailable to answer questions, so the ability to refer to your notes, problem-solve, and continue working independently is essential.

This is an excellent opportunity for someone who is interested in growing with the firm, taking on additional responsibilities, and learning more about the real estate law field over time.

Key Responsibilities

Greet clients and answer incoming phone calls in a professional and welcoming manner
Assist clients with intake forms and the firm's ID verification program
Open files in Unity and accurately enter important file information
Prioritize files based on closing dates and other deadlines
Enter information into Soluno
Complete bank runs and handle incoming and outgoing mail and couriers
Assist lawyers and law clerks with general office and administrative tasks
Maintain an organized and professional reception and office environment
Assist with day-to-day administrative tasks to help keep the office running smoothly
Handle confidential client information and legal documents with discretion
Take detailed notes when learning new processes and procedures

Qualifications

Previous experience in a legal office, real estate office, or administrative/reception position is an asset
Excellent verbal communication and professional phone presence
Strong customer service skills and a professional, welcoming manner
Highly organized with strong attention to detail
Ability to multitask and prioritize work in a busy, high-volume environment
Quick learner who is comfortable taking directions and learning new processes
Strong note-taking skills and the ability to retain and apply instructions
Ability to work independently and use good judgment when assistance is not immediately available
Comfortable working with deadlines and prioritizing files based on urgency
Professional, dependable, and team-oriented
Previous experience with Unity and/or Soluno is an asset
Interest in developing a long-term career in the real estate law field is strongly preferred

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More about this job

Responsibilities

The Legal Receptionist will manage front-desk operations, including greeting clients, answering phones, and handling mail. They will also assist legal staff with file management, data entry in Unity and Soluno, and general administrative tasks.

Requirements

The ideal candidate should have previous experience in a legal or administrative setting and possess strong organizational and communication skills. Proficiency in multitasking, attention to detail, and the ability to work independently are essential for this role.

Skills

Legal reception
Customer service
File management
Unity software
Soluno software
Data entry
Administrative support
Communication
Attention to detail
Multitasking
Problem-solving
Note-taking
Time management
Confidentiality
Office organization

Visa sponsorship

Not detected in the job text

Keywords

Legal Receptionist
Real Estate Law
Business Law
Unity
Soluno
Intake forms
ID verification
File management
Administrative tasks
Client relations
Legal documents
Office support
Data entry
Professionalism
Confidentiality

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