Jobs in Vaughan

Newest first

Within 25 km of Vaughan

Added 7 days ago
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Office administrative assistant
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Added 7 days ago
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Vaughan, ON

Allingham Machining Inc.

Office administrative assistant

Brampton, ON, Canada

Full-time

Within 25 km of Vaughan · About 24.5 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 18, 2026
Working hours: 35 to 40 hours per week
Posted: Oct 19, 2026

Original job description

Durée de l'emploi: Permanent
Langue de travail: Anglais
Heures de travail: 35 to 40 hours per week
Education:
Expérience:

Education

Secondary (high) school graduation certificate

Work setting

Relocation costs covered by employer

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Plan and organize daily operations
Establish and implement policies and procedures
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service

Computer and technology knowledge

MS Excel
MS Outlook
MS Windows
MS Word
MS Office

Technical terminology

Business

Work conditions and physical capabilities

Ability to work independently
Work under pressure
Tight deadlines
Attention to detail

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Reliability
Time management

Screening questions

Are you available for shift or on-call work?
Are you available to start on the date listed in the job posting?
Do you have experience working in this field?

Employment terms options

Morning

Experience

Experience an asset

Employment terms options

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More about this job

Responsibilities

Coordinate office operations, appointments, seminars, conferences, and travel arrangements; handle calls, inquiries, customer service, and data entry. Maintain office procedures, supplies, records, and filing systems, and prepare and proofread documents.

Requirements

A secondary school graduation certificate is required; experience is an asset. The role calls for strong communication, organization, time management, attention to detail, flexibility, reliability, and the ability to multitask and work independently under pressure and tight deadlines.

Skills

Office Administration
Scheduling
Appointment Coordination
Telephone Communication
Customer Service
Data Entry
Filing Systems
Document Proofreading
Inventory Management
Travel Arrangements
Seminar And Conference Coordination
Microsoft Excel
Microsoft Outlook
Microsoft Windows
Microsoft Word
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Procedures
Daily Operations
Appointment Scheduling
Seminar Coordination
Conference Coordination
Telephone Calls
Electronic Inquiries
Customer Service
Data Entry
Office Supplies
Inventory Management
Travel Reservations
Information Filing Systems
Document Proofreading
Microsoft Excel
Microsoft Outlook
Microsoft Windows
Microsoft Word
Microsoft Office
Business Terminology
Statistics
Correspondence

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