Full-time jobs in Vaughan, Ontario

Find full-time jobs in Vaughan, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Vaughan

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InVision Staffing Services Inc.

Office Administrator

Toronto, ON, Canada

$75,000 to $85,000 CAD / year · Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Pay: $75,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 21, 2026
Posted: Oct 22, 2026

Original job description

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our Client is seeking an organized and detail-oriented Office Coordinator to support daily office operations and administrative activities while coordinating with international teams, customers, suppliers, and business partners.

Responsibilities

Coordinate daily office operations and provide administrative support to management and employees.
Schedule meetings and manage calendars across multiple time zones.
Coordinate international travel arrangements, meetings, and company events.
Maintain accurate records, documentation, and administrative files.
Communicate with global teams, vendors, and external stakeholders to ensure effective coordination.
Assist with office supplies, vendor management, deliveries, and inventory tracking.
Support cross-departmental projects and improve administrative processes.
Prepare reports, presentations, and business correspondence.

Qualifications

Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
Previous experience in an administrative or office coordination role is an asset.
Strong organizational, communication, and time-management skills.
Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
Ability to manage multiple priorities and coordinate across different time zones.
Experience working with international teams or in a global organization is an asset.

Employment Rewards:

Company is a Leader within their industry
Permanent opportunity
Growth opportunities
3 weeks vacation

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

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More about this job

Responsibilities

Coordinate daily office operations and provide administrative support, including managing calendars, meetings, international travel, records, supplies, vendors, and inventory. Communicate with global teams and external stakeholders, support cross-departmental projects, improve administrative processes, and prepare reports, presentations, and business correspondence.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, and prior administrative or office coordination experience is an asset. Candidates should have strong organizational, communication, and time-management skills, proficiency in Microsoft Office, and the ability to manage competing priorities across time zones; international experience is an asset.

Skills

Office Administration
Administrative Support
Calendar Management
Meeting Coordination
International Travel Coordination
Recordkeeping
Documentation Management
Global Team Communication
Vendor Management
Inventory Tracking
Project Coordination
Process Improvement
Report Preparation
Presentation Preparation
Business Correspondence
Microsoft Office

Benefits

Permanent Opportunity
Growth Opportunities
Three Weeks Vacation

Visa sponsorship

Not detected in the job text

Keywords

Business Administration
Office Administration
Office Coordination
Administrative Support
Microsoft Office
Outlook
Word
Excel
Calendar Management
Meeting Coordination
International Travel
Time Zone Coordination
Recordkeeping
Documentation
Vendor Management
Inventory Tracking
Cross-Departmental Projects
Process Improvement
Report Preparation
Presentations
Business Correspondence
Global Teams
Office Operations
Staffing and Recruiting

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