Jobs in Vaughan

Newest first

Within 25 km of Vaughan

Added 8 hours ago
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Integrated Resources, Inc ( IRI )

Office Administrator

Markham, ON, Canada

Contract

Within 25 km of Vaughan · About 17.1 km from the city centre

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Experience: 3+ years of relevant experience (or equivalent combination of education and experience).
Posted: Oct 27, 2026

Original job description

Job Description:

Essential Duties and Responsibilities

Coordinate day-to-day office operations, including mail triage, filing, audits, and office event planning.
Coordinate office maintenance and improvement initiatives with IT, HR, Finance, Sales, Marketing, and other stakeholders.
Support Core Value initiatives, sales meetings, and other office activities.
Help develop and implement operational plans and best practices focused on process improvement and cost efficiency.
Manage office budgets, expenditures, and procurement of supplies.
Ensure office compliance with applicable regulatory and legal requirements.
Assist with customer communications and required notification filings.
Liaise with business unit stakeholders and support departments.
Create and maintain a central repository for contracts, projects, proposals, pricing documentation, and related analyses.
Maintain electronic backup files for proposals and pricing records.
Coordinate the use of established tools and protocols between sales teams and internal business units.
Support compliance with RFI and RFP processes, ensuring timely completion of proposal and agreement documents.
Perform additional duties as assigned.

Minimum Requirements

3+ years of relevant experience (or equivalent combination of education and experience).
Excellent written and verbal communication skills in English and French (required).
Advanced proficiency in Microsoft Excel, Access, Word, and PowerPoint.
Knowledge of operations management, business, financial/accounting, HR, and project management principles.
Strong organizational, time management, analytical, and problem-solving skills.
Leadership ability, ownership, and a proactive, self-motivated mindset.

Critical Skills Needed

Office Operations Management
Contract Administration
RFI/RFP Support
Bilingual English/French Communication
Budget and Procurement Management
Document Repository Management
Stakeholder Coordination
Organization and Time Management
Analytical Problem Solving

Technical Skills

Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft PowerPoint

Education

Associate's or Bachelor's degree in Office Administration, Business Administration, or a related field.

Regulatory Knowledge

Ensure office compliance with applicable regulatory and legal requirements.

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More about this job

Responsibilities

Coordinate daily office operations, maintenance, events, budgets, procurement, and compliance while supporting internal stakeholders and office initiatives. Maintain contract and proposal documentation, coordinate sales tools and processes, and support timely completion of RFI/RFP responses and agreements.

Requirements

Requires at least three years of relevant experience or an equivalent combination of education and experience, along with excellent written and verbal communication skills in English and French. Candidates should have advanced proficiency in Microsoft Office applications, knowledge of business and operational principles, and strong organizational, analytical, leadership, and problem-solving abilities.

Skills

Office Operations Management
Contract Administration
RFI/RFP Support
English and French Communication
Budget Management
Procurement
Document Repository Management
Stakeholder Coordination
Organization and Time Management
Analytical Problem Solving
Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft PowerPoint
Compliance Management

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Mail Triage
Filing
Audits
Office Event Planning
Office Maintenance
Process Improvement
Cost Efficiency
Budget Management
Expenditure Management
Procurement
Regulatory Compliance
Customer Communications
Contract Administration
Proposal Management
Pricing Documentation
Document Repository
RFI
RFP
Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft PowerPoint
Operations Management
Project Management
Stakeholder Coordination
Financial and Accounting Principles
Human Resources
Bilingual Communication

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