Jobs in Vaughan

Newest first

Within 25 km of Vaughan

Added 15 hours ago
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D
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Robert Half

Office Operations and Executive Support Coordinator

Toronto, ON, Canada

$25 to $32 CAD / hour · Temporary

Within 25 km of Vaughan · About 16.5 km from the city centre

Apply on roberthalf.com About employer

Applications open in a new tab.

Job details

Pay: $25 to $32 CAD / hour
Job type: Temporary
Apply by: Dec 4, 2026
Experience: 5+ years of experience in office administration, office operations, executive support, or a related role
Posted: Nov 2, 2026

Original job description

We are looking for an Office Operations and Executive Support Coordinator to oversee daily office operations and provide administrative support to executive leadership in a hybrid work environment. This role is ideal for a highly organized, proactive professional who can manage multiple priorities while maintaining a high level of professionalism and discretion.

Key Responsibilities

Manage day-to-day office operations, including supplies, equipment, shared spaces, mail, shipping, and vendor coordination

Serve as the main contact for building management, repairs, maintenance, and office service providers

Coordinate meeting logistics, catering, visitor support, and hospitality

Support onboarding and offboarding activities related to workspace setup, equipment, and office access

Assist with document preparation, data entry, office communications, and general administrative support

Reconcile corporate credit card statements, process invoices, and support purchasing and expense documentation

Maintain office health and safety and emergency preparedness materials

Provide executive support, including calendar management, travel coordination, meeting scheduling, conference registrations, and event logistics

Assist with special projects and other administrative duties as needed

5+ years of experience in office administration, office operations, executive support, or a related role

Experience supporting leaders in a professional office environment

Experience working in hybrid or virtual environments

Strong skills in meeting coordination, travel arrangements, vendor management, and administrative finance support

Advanced Microsoft Office skills, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint

Excellent communication, organization, and time-management skills

High level of professionalism, discretion, and attention to detail

Post-secondary education in business or office administration preferred

Apply on roberthalf.com About employer

More about this job

Responsibilities

The coordinator will keep the office running day to day and support executives with calendars, travel, and meetings. The role also handles vendors, building contacts, expense reconciliation, and special projects as they come up.

Requirements

Candidates need 5+ years in office administration or executive support, including hybrid work experience. Strong Microsoft Office skills, organization, discretion, and attention to detail are essential.

Skills

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint
Calendar management
Travel coordination
Meeting logistics
Vendor management
Invoice processing
Expense reconciliation
Data entry
Mail and shipping
Onboarding and offboarding coordination
Health and safety administration
Emergency preparedness
Event logistics
Conference registration
Written communication
Time management
Discretion
Attention to detail

Keywords

Office Administration
Office Operations
Executive Support
Executive Assistant
Administrative Assistant
Office Coordinator
Meeting Coordination
Travel Coordination
Vendor Management
Expense Reconciliation
Microsoft Office
Excel
PowerPoint
Outlook
Teams
SharePoint
Hybrid Work
Temporary
Robert Half

Tools

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint

Languages

English

Seniority

Mid level

Fields of study

Business Administration
Office Administration

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