Universal Music Canada is Canada’s leading music company, engaged in recorded music, music publishing, merchandising, and audiovisual content. Home to the most comprehensive catalogue of recordings and songs across every musical genre, UMC is committed to artistry, innovation and entrepreneurship in broadening opportunities for our artists on both the domestic and world stages as well as creating new experiences for fans.
Universal Music Canada is part of Universal Music Group, the world leader in music-based entertainment.
We are searching for creative, innovative, and passionate people to fill a current vacancy on our team. If you love music and are excited about joining this amazing organization, we would love to meet you!
Payroll & PIC Operations Specialist - Part Time
Schedule expectations (2–3 days/week or 20–25 hours)
How we LEAD:
We are looking for a detail-oriented and collaborative payroll professional with a passion for delivering exceptional employee experience to join our People, Inclusion & Culture (PIC) team. The Payroll & PIC Operations Specialist will manage end-to-end payroll operations while supporting people processes across multiple provinces, ensuring accuracy, compliance, and operational excellence. The role will play a key role in enhancing payroll systems, supporting employees, and driving continuous improvement by demonstrating accountability, precision, collaboration, and a commitment to service excellence.
How you’ll CREATE:
Payroll Operations
Manage end-to-end payroll processing across Ontario, British Columbia, Alberta, and Quebec using Workday and ADP Workforce Now, ensuring accuracy, completeness, and timeliness
Process and validate hire to retire payroll data including earnings, deductions, bonuses, commissions, and retroactive adjustments
Execute payroll runs and ensure appropriate approvals and controls are in place
Investigate and resolve payroll discrepancies in a timely manner
Compliance & Reporting
Ensure compliance with federal and provincial payroll legislation, including CRA and Revenue Québec requirements
Prepare and remit payroll deductions including CPP, EI, income tax, QPP, QPIP, and CNESST
Support year-end processing including T4s, RL-1s, and related filings
Reconcile payroll reports to general ledger outputs and prepare payroll journal entries
Maintain documentation and processes in alignment with SOX (Sarbanes-Oxley) compliance and internal controls
Responsible for the payroll taxation, reporting, and compliance of employee equity compensation programs, including stock options, Restricted Stock Units (RSUs), Performance Share Units (PSUs), and other share-based awards. Ensures accurate withholding, payroll processing, tax reporting, and regulatory compliance across applicable jurisdictions while partnering with the Stock Plan Administrator
Support internal and external audits by providing required payroll data and documentation
Benefits & Pension Administration
Administer employee benefits and pension programs in collaboration with the team
Coordinate with third-party providers to ensure accurate deductions and employer contributions
Reconcile benefits and pension invoices and maintain accurate records
Support employee inquiries related to payroll
People Operations & Systems Support
Validate data integrity across Workday and ADP, ensuring accurate employee and payroll records
support employee lifecycle transactions and system updates
Run and analyze payroll and HR reports as required
Identify opportunities for process improvements and automation across payroll and systems
Effectively and responsibly use approved AI technologies to enhance productivity, improve decision-making, and support business objectives. Applies critical thinking to validate AI-generated outputs, protects confidential information, complies with organizational AI governance and privacy requirements, and continuously develops knowledge of emerging AI capabilities relevant to the role.
Contribute to documentation, testing, and continuous improvement initiatives
Employee Support
Respond to payroll-related inquiries with a strong focus on the employee experience
Provide guidance to employees and internal stakeholders on payroll processes and policies
Other duties and projects as assigned.
Bring your VIBE:
5 - 7 years of Canadian payroll experience, including multi-province payroll (ON, BC, AB, QC required)
Proven experience managing full-cycle payroll processing
Hands-on experience with Workday and ADP Workforce Now payroll systems (required)
Strong knowledge of Canadian payroll legislation, tax and regulatory requirements
Experience administering benefits and pension plans
Knowledge of SOX compliance and internal controls
PCP (Payroll Compliance Practitioner) designation
Exceptional attention to detail and accuracy
Strong analytical and problem-solving capabilities
High level of discretion handling confidential information
Ability to manage multiple priorities in a, deadline-driven environment
ability to work both independently and collaboratively
Proficiency in Excel and reporting tools
Positivity, passion, a competitive edge, and opinions you can stand behind
Bold, ambitious, creative thinking; an entrepreneurial style and a growth mindset
Excellent communication skills anchored by honesty, approachability, and an open mind
What We Offer:
Competitive hourly compensation
Flexible part-time schedule
Wellness Program
Employee Ticket Box
Collaborative and dynamic team environment
Opportunity to contribute to process improvements and systems optimization
Work from our Liberty Village Toronto office
This job description provides a general overview of responsibilities and is subject to change.
Universal Music Canada is committed to equity, diversity, and inclusion, and strongly welcomes and encourages applications from Indigenous Peoples, people of colour, women, persons with disabilities, people who are 2SLGBTQIA+, and people from other diverse communities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Job Category:
People, Inclusion & Culture
Salary Range:
$35.00 - $42.00/hour
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.
