Jobs in Vaughan

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Within 25 km of Vaughan

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Online Property Management

Property Administrator

Markham, ON, Canada

Full-time

Within 25 km of Vaughan · About 17.1 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 22, 2026
Experience: 2-4 years of experience in the property management industry
Posted: Oct 23, 2026

Original job description

Online Property Management is looking for a Property Administrator to support the day-to-day operations of residential and commercial properties through interactions with tenants, contractors, employees and the public.

Responsibilities:

Provide administrative support to the Property Managers such as preparing correspondence, reports, and distribution.
Maintain owners and tenants file and update as required.
Maintain electronic filing system for correspondence and invoices.
Issues work / purchase orders, and liason with contractors to arrange work.
Prepares monthly reports and cheque requisitions as directed by the Property Manager.
Reconciles accounts by reviewing owner history and arranges for collection or refund.
Receives and processes invoices for payments upon approval from Property Manager.
Prepare and issue Status Certificates for execution by an officer of the Corporation.
Receives and processes monthly common expenses.
Follows up on arrears and prepares reminder letters.
Coordinate and prepare monthly reconciliation reports for services (ie. contracts and utilities).

Qualifications

2-4 years of experience in the property management industry
Excellent verbal and written communication skills
Strong customer service skills
Good working knowledge of Microsoft Suite (MS Word and Excel)

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More about this job

Responsibilities

Provide administrative support to property managers, maintain owner and tenant records, process invoices and common expenses, and coordinate work orders with contractors. Prepare reports, status certificates, payment requisitions, and arrears reminders, while reconciling accounts and coordinating monthly service reconciliations.

Requirements

Requires 2–4 years of experience in the property management industry, strong verbal and written communication, and strong customer service skills. Candidates should have good working knowledge of Microsoft Office, particularly Word and Excel.

Skills

Administrative Support
Property Management
Written Communication
Verbal Communication
Customer Service
Microsoft Word
Microsoft Excel
Electronic Filing
Invoice Processing
Account Reconciliation
Contractor Coordination
Report Preparation
Collections

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Residential Properties
Commercial Properties
Property Administration
Tenant Relations
Owner Records
Tenant Records
Correspondence
Report Preparation
Electronic Filing
Invoices
Work Orders
Purchase Orders
Contractor Coordination
Cheque Requisitions
Account Reconciliation
Collections
Refunds
Status Certificates
Common Expenses
Arrears
Contracts
Utilities
Microsoft Office
Microsoft Word
Microsoft Excel
Customer Service

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