Location:
8565 York Regional Rd 27, Woodbridge, Ontario, L4L 1A7
Position Title: Property Manager
Office Location: Vaughan, ON
Hybrid Model: Four days per week in office
Position Overview
The Property Manager is responsible for the financial administration, day-to-day operations and long-term management of the assigned property portfolio. The role oversees budgeting, financial reporting, tenant and co-owner relationships, capital planning, compliance and property standards, working collaboratively with internal teams and external stakeholders to support effective property operations and maintain property marketability.
Responsibilities
Financial Administration & Reporting
- Review and approve accounts payable invoices for JV partners, rent rolls, annual budgets and expenditure recommendations in accordance with established approval processes.
- Monitor portfolio financial performance and identify areas requiring follow-up.
- Manage tenant recoveries, including completing quarterly reviews, coordinating and validating new tenant recovery set-ups, completing required checklists in Tenant Share, and approving annual year-end billings.
- Respond to tenant inquiries regarding year-end billing packages, escalating issues and updating the appropriate tracker in accordance with documented processes.
- Review new tenant and head lease abstracts to ensure accuracy and provide Lease Administration with annual rental rates per square foot (PSF).
- Review monthly and annual operating expense financials, including variance analysis, with the external Account Manager and participate in the mandatory monthly and quarterly reviews.
- Review & Approve Tenant refund payments in accordance with established approval processes.
- Oversee insurance claims through resolution, coordinating with external service providers, insurers and internal stakeholders, and track all related expenses to ensure they are properly documented in the Trial Balance.
Accounts Receivable & Tenant Credit Management
- Monitor accounts receivable, rental arrears, identifying risks and coordinating appropriate follow-up actions.
- Participate in monthly accounts receivable meetings and bad debt provision reviews.
- Collaborate with Asset Management and Legal to address delinquent accounts and coordinate default notices.
Tenant Relations & Property Coordination
- Build and maintain strong tenant relationships through regular engagement, including quarterly touchpoints with anchor tenants.
- Review tenant sales performance, provide quarterly updates to the AVP and coordinate sales reporting and processing.
- Collaborate with internal stakeholders and external service providers to address tenant matters and support portfolio operations.
Procurement & Vendor Management
- Review and approve scopes of work, bid analyses and vendor recommendations submitted by external service providers.
- Provide oversight of procurement activities to ensure alignment with portfolio requirements and financial objectives.
Capital Planning & Project Management
- Collaborate with Technical Services on capital projects, including reviewing plans, participating in site inspections, and monitoring project progress.
- Develop and maintain a five-year capital investment strategy, including deferred maintenance and preventive maintenance priorities
- Liaise with Leasing and Development regarding on-site tenant requests and coordinate tenant improvement allowances and landlord's work in accordance with lease obligations and established responsibility matrices.
Property Standards & Co-Owner Relationships
- Ensure the ongoing marketability of properties by maintaining high standards of property presentation and operations.
- Build and maintain collaborative relationships with co-owners, focusing on shared priorities and long-term partnerships.
- Review tenant satisfaction surveys for FMO and capital projects and identify opportunities to improve service.
- Compliance, Risk & Environmental Management
- Oversee health and safety reporting, risk updates, audit requirements and annual site inspections, ensuring identified deficiencies are addressed.
- Conduct bimonthly inspections of standalone properties and assets greater than 100km away inspected quarterly.
- Monitor and inspect multi-sites managed by external party on a quarterly for performance and delivery. Including Environmental Site Assessment for high-risk sites.
Qualifications
- Minimum five (5) years’ experience in Property Management.
- Post-secondary education in business administration, real estate, property management, finance or a related field, or equivalent relevant experience.
- A Real Property Administrator (RPA) or Certified Property Manager (CPM) designation is preferred.
- Strong communication and negotiation skills, with the ability to work effectively with all levels of management, both internally and externally.
- Excellent interpersonal skills, with the ability to motivate and influence others.
- Strong planning, organizational and analytical skills, with a high level of attention to detail.
- Ability to lead and direct others in a team environment.
- Self-motivated, positive and collaborative, with a strong service-oriented approach.
About Choice Properties
Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.
Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.
Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.
Additional Information:
Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.
Number of Openings:
1
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Hiring Range / Échelle salariale à l’embauche :$98,280.00 - $135,135.00 / 98.280,00$ - 135.135,00$ (per year / par an)A candidate’s experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position. This posting is for a newly created position. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. / L’expérience et les connaissances d’un candidat ainsi que la région géographique dans laquelle le poste est situé peuvent être prises en compte dans la rémunération qu’un candidat reçoit pour ce poste. Cette offre d’emploi concerne un poste nouvellement créé. L’entreprise utilise l’intelligence artificielle dans le but de filtrer, d’évaluer et/ou de sélectionner les candidats à ce poste.
