Since 2007, Kipling Group has been one of Canada’s largest Canadian-owned, independent, full-service property management firms. With more than 130 professionals, the company manages a diverse portfolio of over 190 properties, totalling 28 million square feet across major markets nationwide, including Toronto, Kitchener-Waterloo, Ottawa, Calgary, and Edmonton. Kipling provides integrated property management services across industrial, retail, office, and multi-family real estate, delivering disciplined operations, strong financial performance, and long-term asset value. Guided by a hands-on approach and a commitment to trust, integrity, professionalism, and innovation, Kipling Group is a trusted partner managing your real estate investments.
Responsibilities
Building Operations
- Develop key relationships with client representatives and stakeholders and manage all communications;
- Maintain close working relationships with tenants and oversee resolution of any tenant issues;
- Perform regular inspections of the property to ensure that high standards of cleanliness, maintenance
- and security are maintained and initiate corrective actions as needed;
- Oversee rectification of day to day property management issues;
- Procure all third party agreements, observing budget restrictions and procurement guidelines, and tender/re-tender where and when required; client in compliance with all governmental regulations;
- Supervise building operations staff in the performance of their duties;
- Coordinate and develop operating manuals for the property – eg. emergency preparedness;
- Attend regular meetings with clients, stakeholders and tenants;
- Manage/Oversee both capital and construction projects, both planned and unplanned, as approved by
- Manage all administration duties at the property including any administrative staff;
- Ensure compliance with any and all applicable government regulations;
- Develop risk management programming for the property;
- Manage and oversee emergency situations;
- All other duties as required
Financial Duties: Reporting & Budgeting
- Coordinate and manage monthly/quarterly reporting and annual operating and capital budget process as
- per the client requirements;
- Coordinate preparation of capital plan (1-5 year and 10 year);
- Oversee accounting deliverables including processing of payables, invoicing, accounts receivable, utilities management, and all related reporting on a timely basis;
- Manage all aspects of budgetary expenditures during the year;
- Preparation of variance analysis on a monthly and ad hoc basis as required;
- Ensuring proper work order and invoice approval procedures are maintained;
- Review and approve purchase orders and invoices for work performed at the property;
- Review and monitor tenant invoices, accounts receivable and correspondence;
- Liaise with accounting team to ensure accuracy and timely delivery of all client reports.
Requirements
The ideal candidate for this position will have the following background:
- Minimum 5 years of direct property management experience
- Strong written and verbal communication skills
- Experience coordinating capital and construction projects
- Post-secondary education and currently working on or completed RPA
- Organized, with the ability to prioritize and work well under pressure
- Strong team player able to work with many levels of staff and client stakeholders
Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling’s culture, enhances collaboration and makes for an inclusive work environment.
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- property management: 5 years (preferred)
Work Location: In person
Job Types: Full-time, Permanent
Pay: $75,000.00-$85,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Work Location: In person
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