Jobs in Vaughan

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Ruby & Co.

Real Estate Law Clerk

Toronto, ON, Canada

Salary of up to $80,000, commensurate with experience. · Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Pay: Salary of up to $80,000, commensurate with experience.
Job type: Full-time
Apply by: Nov 15, 2026
Experience: Minimum of 5 years of experience as a Residential Real Estate Clerk.
Posted: Oct 16, 2026

Original job description

About the Company

Our client, a well-established Toronto law firm, is seeking an experienced Residential Real Estate Clerk to join its team. This is an excellent opportunity for a detail-oriented real estate professional with a strong understanding of residential sale transactions who thrives in a fast-paced environment.

Responsibilities

Manage residential real estate sale files on behalf of banks and other financial institutions, primarily involving properties sold through the power of sale process.
Handle files from the initial transfer through to closing, ensuring all transactions are completed accurately and efficiently.
Prepare, review, and coordinate purchase and sale documentation, transfer documents, statements of adjustments, and other closing materials.
Conduct title searches, review title matters, and coordinate the discharge of existing mortgages and other registrations as required.
Liaise with financial institutions, opposing counsel, purchasers, mortgage lenders, real estate agents, and other parties involved in each transaction.
Monitor critical dates, coordinate closing requirements, and ensure all documentation and funds are in place for successful closings.
Identify and resolve title issues, outstanding encumbrances, and other matters that may affect the transaction.
Maintain organized and accurate electronic files while ensuring compliance with applicable legal requirements and firm procedures.

Requirements

Minimum of 5 years of experience as a Residential Real Estate Clerk.
Strong experience managing residential real estate sale transactions from file opening through to closing.
Experience handling power of sale transactions or sales on behalf of banks and financial institutions is a strong asset.
Solid knowledge of Ontario residential real estate procedures, title searches, and closing requirements.
Excellent organizational skills and the ability to manage multiple files and competing deadlines.
Strong attention to detail, problem-solving abilities, and effective communication skills.
Proficiency with real estate software and standard office applications.

Compensation

Salary of up to $80,000, commensurate with experience.
Collaborative team environment with the opportunity to contribute to a busy and growing practice.
Full-time, fully in-office position in Toronto.

We do not use AI to screen candidates.

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More about this job

Responsibilities

Manage residential real estate sale files for banks and financial institutions from initial transfer through closing, including power of sale transactions. Prepare and coordinate closing documents, conduct title searches, resolve title issues, liaise with transaction parties, and ensure deadlines, documentation, and funds are in place.

Requirements

Requires at least five years of residential real estate clerk experience and strong experience managing sale transactions from file opening through closing. Candidates should know Ontario real estate procedures, title searches, and closing requirements, and demonstrate strong organization, attention to detail, communication, and proficiency with real estate and office software.

Skills

Power Of Sale Transactions
File Management
Purchase And Sale Documentation
Transfer Documents
Statements Of Adjustments
Title Searches
Title Review
Mortgage Discharges
Closing Coordination
Deadline Management
Problem-Solving
Attention To Detail
Communication
Real Estate Software
Electronic File Management

Visa sponsorship

Not detected in the job text

Keywords

Residential Real Estate
Real Estate Clerk
Power Of Sale
Financial Institutions
Residential Sale Transactions
File Opening
Closing
Purchase And Sale Documentation
Transfer Documents
Statements Of Adjustments
Title Searches
Title Matters
Mortgage Discharges
Registrations
Closing Requirements
Title Issues
Encumbrances
Ontario Real Estate Procedures
Real Estate Software
Electronic Files
Legal Compliance
Deadline Management

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