Jobs in Vaughan

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Within 25 km of Vaughan

Added 2 days ago
Records Management Specialist
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Talentmatics

Records Management Specialist

Toronto, ON, Canada

Full-time

Within 25 km of Vaughan · About 22.9 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 21, 2026
Experience: 3-5 years of experience in records management, document management, digitization, document control, or a similar field.
Posted: Oct 22, 2026

Original job description

We are Hiring for Records/ Document Management Team Lead - Toronto, CAN - Onsite, let me know if interested

Role:

We are looking for an experienced Team Lead to manage a team responsible for scanning, indexing, and organizing utility records and documents. The successful candidate will oversee daily operations, ensure quality and productivity targets are achieved, support and train team members, and work directly with the client to address project requirements and operational issues.

Primary Responsibilities:

Lead and support the digitization team in daily operations, ensuring work is completed accurately, on schedule, and within quality targets.
Provide guidance to team members on document processing, indexing, records organization, data entry, and document management systems.
Monitor data quality, validate project deliverables, and prepare progress and status reports.
Train, mentor, and support team members while promoting knowledge sharing and continuous improvement.

Requirements:

Experience in records management, document management, document control, digitization, or related information management functions.
Experience working with document management systems such as SharePoint or other enterprise document/content management platforms.
Proficiency in Microsoft Office applications, particularly Excel for tracking, reporting, and data analysis.

Qualifications:

Diploma or degree in records management, information management, business administration, GIS, or a related field; equivalent experience will also be considered.
3-5 years of experience in records management, document management, digitization, document control, or a similar field.
Previous experience leading or supervising a team and delivering projects on schedule while meeting quality expectations.

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More about this job

Responsibilities

Lead the digitization team’s daily work, overseeing scanning, indexing, records organization, and document processing to meet schedule, quality, and productivity targets. Train and support team members, validate deliverables, prepare progress reports, and coordinate with the client on project requirements and operational issues.

Requirements

Candidates should have 3–5 years of experience in records management, document management, digitization, document control, or a related field, including experience leading or supervising a team. They should be familiar with SharePoint or similar enterprise content platforms, proficient in Microsoft Office - particularly Excel - and have a diploma or degree in a related field or equivalent experience.

Skills

Records Management
Document Management
Team Leadership
Digitization
Scanning
Indexing
Document Control
Data Entry
Document Management Systems
SharePoint
Microsoft Excel
Data Quality Validation
Progress Reporting
Team Training
Project Delivery
Continuous Improvement

Visa sponsorship

Not detected in the job text

Keywords

Records Management
Document Management
Document Control
Digitization
Scanning
Indexing
Records Organization
Data Entry
SharePoint
Enterprise Content Management
Microsoft Office
Microsoft Excel
Data Quality
Quality Targets
Productivity Targets
Progress Reports
Status Reports
Team Leadership
Team Supervision
Training
Mentoring
Client Coordination
Project Requirements
Operational Issues
Continuous Improvement
Utility Records
Information Management
GIS
Surveying and Mapping Services

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