Job Title: Trade Settlement Officer
Location: Toronto, ON (Hybrid)
Duration: 6 months contract (with possibility of extension/conversion)
Position Summary
We are seeking detail-oriented and organized Securities Operations Analysts to support the Segregation, Trade Inputs, and Settlements functions within a financial services environment. The successful candidates will be responsible for processing trade-related requests, maintaining accurate bookkeeping records, coordinating share movements, and supporting trade settlement activities in accordance with internal procedures and CIRO regulatory and audit requirements.
The role involves working closely with internal teams, brokers, traders, and other relevant stakeholders to ensure timely processing, accurate recordkeeping, and effective resolution of outstanding trade and settlement requests. Candidates must demonstrate strong administrative capabilities, intermediate Excel skills, excellent communication, and the ability to deliver accurate work within established timelines.
Key Responsibilities
- Support daily operations across Segregation, Trade Inputs, and Settlements.
- Review incoming requests and verify that transaction details match the relevant bookkeeping records.
- Enter and maintain accurate transaction information in the book of records.
- Review depository records and coordinate with relevant parties regarding outstanding share deliveries.
- Contact brokers and other stakeholders to request extensions on pending deliveries and confirm expected share receipt dates.
- Monitor and coordinate share movements to support timely trade settlement.
- Process trade settlement activities and follow up on outstanding transactions to ensure trades can be executed.
- Prepare and maintain operational reports related to trade settlements, share movements, and processing activities.
- Perform internal bookkeeping and maintain accurate records of trade-related transactions.
- Communicate with brokers regarding outstanding deliveries, settlement inquiries, and processing requirements.
- Respond to correspondence and requests from traders and internal stakeholders in a timely and professional manner.
- Identify discrepancies between incoming requests and bookkeeping records and follow up to resolve them.
- Ensure processing activities comply with internal procedures, audit requirements, and applicable CIRO regulatory expectations.
- Maintain accuracy, efficiency, and timely completion of daily deliverables.
Key Workstreams
The position will support two primary operational functions:
1. Trade Input & Bookkeeping Processing
- Receive and review incoming processing requests.
- Verify transaction details against existing bookkeeping records.
- Identify discrepancies and obtain clarification where required.
- Enter accurate information into the book of records.
- Maintain supporting documentation and ensure accurate recordkeeping.
2. Trade Settlements & Share Movements
- Monitor depository records and outstanding share deliveries.
- Contact brokers and relevant parties to request delivery extensions.
- Follow up to confirm when outstanding shares are expected to be received.
- Coordinate share movements and trade settlement activities.
- Prepare operational reports and communicate settlement updates to traders and internal stakeholders.
Must-Have Skills & Qualifications
- Relevant Administrative Experience: Previous experience in administrative support, financial operations, securities operations, or transaction processing.
- Communication Skills: Strong written and verbal communication skills, with the ability to communicate professionally with brokers, traders, and internal stakeholders.
- MS Excel: Intermediate Excel proficiency, including VLOOKUPs and spreadsheet management.
- Speed & Accuracy: Ability to process high volumes of information while maintaining accuracy and meeting deadlines.
- Data Entry & Recordkeeping: Experience entering, reviewing, validating, and maintaining accurate records and documentation.
- Attention to Detail: Strong organizational and analytical skills, with the ability to identify discrepancies and follow up on outstanding items.
Preferred Qualifications
- Previous experience in securities operations, trade settlements, or capital markets.
- Exposure to share movements, depository operations, or securities processing.
- Experience communicating with brokers, traders, or financial institutions.
- Familiarity with bookkeeping, trade records, and internal reconciliation processes.
- Knowledge of CIRO regulations, audit requirements, and securities industry procedures.
- Experience preparing operational reports and monitoring outstanding transactions.
Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
